TEAM/PROGRAMME: Support Services

LOCATION:  Addis Ababa

GRADE: TBD

POST TYPE: National 

Child Safeguarding: 

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE: 

The position holder is responsible for fostering strong relationships between governmental and non-governmental organizations by ensuring effective communication, timely information sharing, and proactive feedback collection. This role plays a vital part in facilitating partnerships, promoting collaboration, and ensuring compliance with national regulations.

SCOPE OF ROLE: 

Reports to: Head of Administration

Staff directly reporting to this post: None

Duties and Responsibilities:

Office Registration: 

• Ensure Save the Children office registration and renewal with government bodies.

• Ensure the organization's property/s has a renewed document and follow up on its renewal. 

• Ensure adherence to national regulations affecting Save the Children's operations, including registration

Customs Formalities: 

• Liaise with government offices and embassies to clear imported goods.

• Assist the relevant departments with customs clearance.

• Duty-Free Status: Obtain duty-free status letters and clear consignments and expatriate personal effects

• Provide support for departments on customs clearance

• Process media permits and shooting permits for journalists.

Staff Permits

• Process international staff permits, including work permits, residence permits, driving licenses, and document authentication.

• Handle passport and visa processing for staff on official business.

Government Relations: 

• Arrange high-level meetings with government officials.

• Manage various issues related to government offices by adhering to the rules and procedures of the government.

Dispatch and payment Settlement:

• Distribute letters, project proposals, and different documents for governmental and non-government organizations. 

• Settle the organization's utility payment as per the specified schedule 

Reporting:

• Establish a reporting framework between sub-offices and the country office, providing regular updates.

• Prepare weekly, monthly, and annual reports.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• BA in Management /Communication/Marketing  or other related fields with relevant experiences. 

• At least 3 years of experience working in a similar position 

• Experience working with NGOs/the UN sector. 

• Multi-task oriented, excellent communication skills and problem-solving abilities. 

• Ensure prompt information flow through a high level of communication, negotiation skills, and excellent listening ability.

• Ability to build and maintain relationships with diverse stakeholders. 

• Excellent written and spoken English

• Commitment to and understanding of Save the Children’s aims, values, and principles.

• Proficiency in Microsoft Office applications.

• A driving Licence is required. 

How to Apply

Please attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations. 

Use THIS LINK to apply:  

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.