Background Information - Job-specific

UNOPS HoA MCO is recruiting for this position: Program Management-Senior Assistant based in Addis Ababa, Ethiopia.Established in 2009, the Horn of Africa Multi-country Office (HAMCO) currently operates an established Operations Centre in Addis Ababa, overseeing a portfolio of engagements across four countries in the Horn of Africa: Ethiopia, Djibouti, Sudan, and South Sudan. HAMCO focuses on providing services in Infrastructure, Procurement, Project Management, HR and Transactional Services, and Fund Management, across sectors such as Health, Education, Agriculture, and Resilient Infrastructure, among others.Our goal is to support countries in need, assist communities, and empower our partners by delivering on our mandate in infrastructure, procurement, and project management throughout the Horn of Africa.

The purpose of this assignment is to support the Infra Team in the delivery of projects’ work packages, ensuring a timely implementation of the activities as per the quality standards.

Functional Responsibilities

The Program Management - Senior Assistant will report to the Senior Project Manager and will be responsible for the following duties:

● To assist in timely delivery of the work packages

● To assist in conducting site assessments at the project locations, whenever needed

● To assist in carrying out quality control checks for the projects under implementation

● To support the PMs during the project implementation, if needed

● To assist in ensuring the project documents are prepared to meet the quality standard requirements

● To assist in following up on project progress versus planned schedule and raise any deviation with PMs and site supervisors

● To prepare project related documentations such as periodic progress reports, site monitoring reports, stakeholder meeting minutes, in addition to the client hand-over documents and contracts close-out reports, whenever required

● To prepare, review and compile the tender documents related to the Infrastructure projects and to support the Procurement Unit with floating the prepared tenders

● To review contractor's Interim and final payments certificates and to follow up on the payments processing with other Business Units

● To prepare and provide regular updates on the work progress to the Head of Infra and to the HAMCO Director

● To Support the Infra Team during the implementation of Quantity Assurance/Quality Control standards for the related Infra projects

● To contribute to the dissemination/sharing of best practices and lessons learned for knowledge development and capacity building

● To contribute with compiling tables, data and relevant documents to be submitted to the PM for project’s risk assessment in order to put in place the respective mitigation measures.

● To support the Project teams during the Defects Notification Period and to support with the preparation of the final completion certificates

● To carry out any other duty deemed necessary by the supervisor

Impacts of results

• Improved efficiency in supporting the Infra Team and in the delivery of the projects’ work packages

• High quality delivery of project documents and reporting

• Improved staff capacity

Job Requirements

Education/Experience/Language requirements

Education

• A minimum of secondary school completion is required.

• A First University Degree, preferably in Engineering, Architecture, Project Management, or a related field, is desirable. This degree may substitute for some of the required experience.

Experience

• A High School Diploma combined with at least five (5) years of relevant experience, OR a Bachelor's Degree with at least one (1) year of relevant experience in program management support or a related field, is required.

• Experience in supporting complex infrastructure projects is a plus.

• Strong computer skills, including advanced proficiency with Google Suite, are considered an asset.

Language

• Fluency in both spoken and written English is required.

• Knowledge of additional UN languages is a plus.

Competencies

Treats all individuals with respect; responds sensitively to differences and enc...

Contract type, level and duration

• Contract type: Local Individual Contractual Agreement

• Contract level: LICA-5 (ICS5)

• Contract duration: Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

How to Apply:

Interested and qualified applicants can apply online using THIS LINK

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.

• Applications received after the closing date will not be considered.

• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• This is a local position and is open to Ethiopian Nationals only.