Executive Secretary (Female candidates only)

Employer: GeezJobs (Recruitment Department)

Employment: Full-Time | Permanent

Place of Work: Piassa, Addis Ababa - Ethiopia

Salary: 15k - 20k(Net)

Posted date: 11 hours ago

Deadline: April, 16/2025 (13 days left)

On behalf of our client we are seeking a highly professional, proactive, and organized Executive Secretary to support our senior management team.

Key Responsibilities:

• Provide high-level administrative support to the management team, including scheduling meetings, organizing calendars, and handling correspondence.

• Manage and prioritize the daily workflow, ensuring deadlines are met and important tasks are promptly addressed.

• Prepare and edit reports, presentations, and documents for management review.

• Act as a point of contact for internal and external communication, maintaining professionalism and discretion in all interactions.

• Coordinate travel arrangements, accommodations, and other logistics for management as required.

• Handle confidential information with integrity and professionalism.

• Assist with the preparation and execution of meetings, including preparing agendas, taking meeting minutes, and following up on action items.

• Organize and maintain office files, ensuring easy access to documents and information when needed.

• Manage office supplies and liaise with vendors to maintain a well-functioning office environment.

• Provide support in various other administrative tasks as requested by managers.

Job Requirement

Qualifications & Skills:

• Proven experience as an Executive Secretary or in a similar administrative role.

• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.

• Excellent communication skills (both written and verbal), with a professional and approachable demeanor.

• Proficiency in office software, including MS Office Suite (Word, Excel, PowerPoint) and email management tools.

• Ability to handle sensitive and confidential information with discretion.

• Proactive, energetic, and highly motivated to take initiative and work independently.

• Strong attention to detail and problem-solving abilities.

• Ability to work efficiently in a fast-paced environment and manage a heavy workload.

• Previous experience supporting senior management or executives is a plus.

How to Apply

Interested candidates are invited to submit a resume and a cover letter outlining their qualifications and interest in the position to recruitment1@geezjobs.com

Please include "Applying for Executive secretary " in the subject line.