Job Title: Senior Human Resources Officer

Department: HR

Reporting to: HR Manager

Duties & Responsibilities:

Main Purpose: 

• Lead in the execution of HR Management Guidelines and procedures throughout the human resource management cycle

• Advise, train and support staff in addressing employee relations issues, including performance management, setting result indicators, and to handle disciplinary and grievance issues

• Promote a positive organizational culture, minimize risk and ensure economy and efficiency of work processes.

• Handle employees’ records, benefit related documentation & process – leave, medical insurance, pension, etc

• Support the HR Manager in enhancing effectiveness of HR strategies and policies

• Support the logistic function/admin activities to deliver per expectation, guidelines and policy

Main Duties

• Maintain compliance against organizational procedures, local laws and regulations in relation to Human Resource management

• Confirm smooth and organized employment, induction & exit process to be in place with timely preparation, coordination and clear documentation

• Represent HR in recruitment process, where relevant, and support hiring managers to follow best practice in assessment processes

• Ensure HR policies and procedures are well understood by staff and followed.

• Ensure Staff records are accurately maintained and updated regularly in line with data protection policy

• Maintain absolute discretion and maturity in handling sensitive/confidential data

• Collect relevant data for timely and summarized payroll action feed and filing

• Facilitate and execute staff movement (Transfer, recruitment, demotion & termination) with adherence with the HR Policy

• Develop and execute procedures to have an effective staff entry/induction and leavers checklist for smooth and effective HR movement 

• Provide advice to staff and managers in relation to benefits, taxation, Medical and accident Insurance.

• Facilitate claims of medical and accident insurance

• Ensure compliance with local legislation across the HR department 

• Collect, compile and file annual appraisal and performance reviews

• Work closely with HR Manager on any new law or regulation released by the government, any major HR concerns that need immediate action

• Supports internal and external Audit, in project closure activities as requested.

• Support HR Manager in preparation of weekly, monthly and quarterly HR reports as required

• Serve as an IT focal person to support record digitalization and to facilitate support from internal/external experts

• Support the logistic/liaison activities and closely provide guidance to the executive driver/liaison officer to execute responsibilities per policy/ procedure/ guidance as relevant.

Key Result Areas

• Employee data is complete and up-to-date

• Employee and management concerns are addressed and escalated to the right personnel when necessary

• Ensured positive and Nurturing work environment 

Job Requirements

Soft Skills

• Effective interpersonal skills, intuitive, tact and a high sense of responsibility,

• Attention for detail

• Mature, wise and extra patient, 

• Slow to anger, 

• solution oriented

• Flexible and 

• Committed 

Technical Skills

• Organized, Attention to details and cautious

• Computer literacy in Microsoft word and Excel 

• Good written and verbal communication skills in English and Amharic

• Ability to be organized, meet deadlines,

• Ability to work within a team 

• Ability to provide supervision support to admin activities

Experience & Education

• Bachelor’s degree in HR management, Business Administration, Law, or related field. 

• Minimum 6 years’ progressive experience in the Human Resources function, with supervisory/senior level experience

• Good understanding of administrative duties and logistics

• Professional experience with INGOs/NGOs and/or international experience is a plus; interest in humanitarian field is preferred.

How to Apply

• Application Instructions

Please send your job application letter and CV in one PDF/Word document through hr.admin.et@hopeforjustice.org indicating your monthly Basic Salary expectation in ETB and notice period. 

Please note that because of the large number of applications, Hope for justice may close the vacancy earlier than the stated closing date of the advertisement.

Hope for Justice promotes diversity in the workplace. Regardless of age, marital status, ethnicity, sex, color, country of origin and religion.  Hope for Justice evaluates all applicants solely based on their merits.

HFJ has zero tolerance for safeguarding violations. Protection from all forms of abuse is everyone’s responsibility, and all staff are required to adhere to the Code of Conduct. All staff must ensure that they understand and act following this clause.

Successful candidates will be asked to bring a Certificate of Good Conduct from the Crime Investigation Bureau.

Please write the position title Senior Human Resources Officer in the subject line.

Closing Date: 23rd April 2025

Only shortlisted candidates will be contacted for assessment