Opening Date:   May 06, 2025

Position: Executive Secretary

Duty station:    Addis Ababa /Head Office

1. About the Organization:

VisionFund Micro Finance Institution (S.C) is an Institution established according to proclamation No. 40/96 to provide financial services to the productive poor in the rural and urban areas of Ethiopia. VisionFund MFI is currently operating in five of the Regional States of the country. VisionFund MFI is looking for competent candidates for the position of Executive Secretary. The successful candidates will have skills and experience that meet the following requirements:

Duties & Responsibilities:

• Assists in typing circulars, memos, reports, confidential letters, as required; 

• Transmits in-coming messages to the concerned person(s) or work units; 

• Maintains the integrity and confidentiality of all records and information at all times;

• Informs the CEO, DCEO, Chief Officers and Directors of phone calls, meetings, and other engagements;

• Receives and assists visitors of the Office;

• Ensures the cleanliness of the Office and premises at all times;

• Assists in documenting letters, faxes, electronic communications, etc..;

• Assists in the proper filing of all incoming and outgoing documents of the Office;

• Assists in managing all inter and intra communications of the Institution;

• Sends and receives e-mails and faxes;

• Schedules appointments for the Office, and oversees the Office’s filing systems

• Assists in organizing appointments, meetings and venue arrangements;

• Ensures the timely and efficient dispatch and receipt of all communications;

• Supervises the appropriate service of refreshment/ tea and coffee in the office;

• Requests stationary and other supplies for the office and ensure the availability of sufficient stock at all times;

• Perform other duties as assigned by the CEO.

Job Requirements

             EDUCATION/TRAINING 

• BA Degree in Office Management or related

  EXPERIENCE:

• 3 years of relevant experience.

            TECHNICAL AND OTHER SKILLS

• Proficient in computer (MS word, Excel, Power Point) and Internet browsing skills;

• Good written and spoken English languages;

• Good interpersonal and communication skills;

• Ability to communicate information accurately.

1. Place of Work: Addis Ababa Head Office

2. Terms of Employment:  Permanent

3. Salary:  As per the Institution salary scale

4. Closing Date:  May 10, 2025

How to Apply

Candidates who fulfill the above requirements can submit the application letter, updated curriculum vitae with names and addresses of up to 3 references and non-returnable copies of credentials to:VFE_Vacancy@wvi.org.

Women applicants are highly encouraged to apply!

Note: -   Only short-listed candidates will be contacted