Orbis International is a nonprofit humanitarian organization that works in developing countries to save sight worldwide.  Orbis prevents and treats blindness through hands-on training, public health education, improved access to quality eye care, and partnerships with local health care organizations in an effort to eliminate avoidable blindness.  Orbis International-Ethiopia is a legally registered Country Office of this organization, carrying out the same mission in Ethiopia

 Job Grade    20

Department    Finance

No. of Position    1

Vacancy Number    OE/HR/VRN/004/25

Reports to    Senior Finance and Compliance Manager

Staff Under Supervision    None

The main functions consist of, but not limited to the following:

JOB SUMMARY

Under the direct supervision of the Senior Finance and Compliance Manager, the Finance Officer is responsible for undertaking all accounting related activities for Trachomatous – Trichiasis back log clearance towards trachoma Elimination which is being implemented in South West Ethiopia and Central Ethiopia region mainly and other projects as necessary.  In collaboration with the program team, he/she will be responsible for reviewing budgets and projections, payment and transfer requests, and all liability and advance liquidation support documents.  In collaboration with the Grant Coordinator, she/he will ensure compliance to the under mentioned project and donor requirements, Orbis Policies and Procedures and all applicable local laws.

The Finance Officer is specifically accountable to meeting the following objectives for the under mentioned project and others as necessary.
1.    All financial documents received from the field and the Main Office, as applicable, are prepared in compliance with the Orbis Policies and Procedures, donor requirements, and applicable laws.
2.    Financial documents are complete, accurate, reliable, and legally acceptable.
3.    Outstanding advances to employees, vendors, and others are liquidated properly and in accordance with Orbis Policies and procedures and donor requirements and summarizing JVs are prepared accordingly.
4.    TERs for the project and main office staff are properly completed and processed for payment/refund.
5.    First level AP data entries to MIP are done promptly and checks and payment vouchers are printed through MIP.
6.    Payments (including account to account transfers and Off-the Counter payments) to employees, partners and other payees are made on time and are properly supported

Duties & Responsibilities:

• Ensure all financial documents reviewed form the field and the main office are prepared in compliance with Orbis Policies and Procedures, donor requirements, and applicable local laws.  Ensure financial documents are complete, accurate reliable, and legally acceptable.

•    In collaboration with focal persons and the Grants Management and Compliance Officer, ensure financial documents from partners are obtained/collected timely.

•     Using a review checklist review financial documents for compliance, completeness and accuracy.  Prepare required vounchers and other related documents.

•    Make required corrections, identify missing documents and records and communicate with the requester to ensure all missing documents are obtained and attached to the file.

•   Identify any compliance issues, share required corrective actions with the Senior Finance and Compliance manager, and follow up implementation.

•     Ensure outstanding advances to employees, partners, and other are liquidated properly and in accordance with orbis Policies and procedures and donor requirements.

•     Review advance liquidation documents for completeness, accuracy and compliance and prepare required vouchers.

•   Ensure TERs for rural project staff and main office staff are properly completed and processed for payment/refund.

•   Work with the concerned travelers and based on the review checklist, obtain all travel support documents.

•   Review travel support documents for completeness, accuracy, and compliance and provide travelers with required feedback as required.

•   Based on the support documents prepare the Travel Expense Report, obtain required signature and process the TER for payment/refund.

•   Prepare related vouchers.

•   Ensure first level Accounts Payable data entries to MIP are done promptly and checks and payment vouchers are printed through MIP.

•    Make AP first level data entry to MIP and ensure entries are correct and made before payments are processed

•   Prepare payment vouchers, transfer letters.  Use MP to print checks/transfer and other documents, as necessary.

•   Ensure Payments (including account to account transfers and Off-the-counter payments) to the project employees, partners and other payees are made on time and properly supported.

•    Determine the best available payment method for each type of transaction, obtain all applicable documents and process payment requests accordingly.

•   Prepare payment analysis, payment vouchers and other related documents for all types of wire transfers.

•    Monitor timely preparation, signing, and disbursement of transfer letters and ensure payments are made timely.

•  Prepare notification letters, scan and email to the payees. When required, ensure cash receipt vounchers are received from partners and other payees timely.

•   Ensure original payment confirmations for account to account transfer and for off-the-counter payments are obtained and attached to the payment voucher.

•   Ensure Unused transfers are voided by the end of the month they were prepared and communicate with the Finance Director to pass required adjusting entries.

•  Perform any other duties as assigned by the supervisor or his designate.

Duty Station:  Addis Ababa

Salary :  Based on organizational scale

Employment Duration:  One year with possibility of extension depending on Performance and availability of budge

Job Requirements

• BA Degree in Accounting from a recognized University and have at least 5 years of work experience in an NGO working environment.

SKILLS & ABILITIES

• Ability and self-discipline to work with minimum supervision; 

• Ability to work with accounting computer programs (proficiency in MIP (Accounting Software) is advantageous);

• Excellent interpersonal and communication skills (verbal & written); 

• Computer literacy (MS Word, Excel, Access, PowerPoint, & MS Outlook) and the Internet;

• Able to interact and manage people of diverse cultural backgrounds; 

• Ability to work effectively in a team-driven environment; 

• Accepts accountability for work assigned and performed;

• Supports a customer-centered approach to programs, services, and systems.

• Willing to travel to the field, when necessary

How to Apply

Applicants who fulfill the minimum requirements are required to apply on ADP through THIS LINK

 Women applicants are encouraged to apply

 Orbis has a zero tolerance for safeguarding violations.  Protection from all forms of abuse is everyone’s responsibility and all staff are required to adhere to the Code of Conduct both during and outside work hours.  All staff must ensure that they understand and act in accordance with this clause.

 Orbis is an Equal Opportunity Employer.

 As a global organization, we welcome qualified applicants from diverse backgrounds and cultures who reflect the five Orbis values of Accountability, Commitment, Innovation, Integrity and Equity.

 To learn more about Orbis, go to http://www.orbis.org