RTI International (RTI) is both a global research institute and a leading international development organization based out of North Carolina. At RTI, you will find work you believe in, tackling some of the most complex global challenges of our time. Our mission is to impact the wellbeing of 1 billion people by 2030 through science-based solutions in climate, education, health, and equity. Our staff promote meaningful change around the world helping people live healthier, more productive, and more independent lives.

If you are looking for an opportunity to make a real difference, RTI is the place for you. Join us in our commitment to teamwork, belonging, and the passion to change the world.

About the Hiring Group

RTI’s International Development Group brings together RTI experts and capabilities across food security, agriculture, energy, environment, water, governance, and economic opportunity. RTI leverages its experience in designing and delivering multisectoral programming and technical solutions to build resilience and prosperity and promote economic growth and security around the world.    

Position Description

The Administrative Assistant is responsible for supporting Feed the Future Ethiopia Transforming Agriculture staff in day-to-day project and administrative activities. S/he will be supporting the implementation of project activities, office operations, as well as logistical arrangements in compliance with local, RTI, and USAID regulations.   

Duties & Responsibilities:

Your primary responsibilities will include but not be limited to:  

• Coordinate project teams’ business travel and activity requirements with courier, accredited travel agencies, car rental companies, hotels and other suppliers, and request for travel advance, in accordance with Finance and Administration policies and procedures; 

• Handle logistical arrangements for meetings and workshops i.e., preparation of training materials, request for workshop supplies, arrangement of travel and lodging accommodation of participants, request for cash advance, as applicable and necessary; 

• Oversee office cleaning staff to ensure safe and healthy environment for project staff. Assist in organizing office common spaces and ensuring the clean and organized maintenance of the office kitchen, reception area, copy room, and conference room; 

• Monitor and coordinate requests for office supplies, and maintain office supply inventory to ensure appropriate availability; 

• Assist the project and staff in organizing official business appointments; 

• Provide support to the project in producing letters and other correspondence. Receive incoming letters and correspondences and direct them to the concerned department; 

• Assist in the collection/collation of data or information needed in the preparation of reports, as necessary, including collection and encoding of Attendance Sheets; 

• Establish and maintain an efficient filing system of project documents specific to the project according to the established filing system of the Project; 

• Coordinate the timely processing and payment of staff travel claims and other transactions with Finance; 

• Support coordination for internal and external meetings, such as candidate interviews and client meetings, and receive office visitors; 

• Maintain a database of all incoming and outgoing communications; handle shipping/ mailing/ delivery of outgoing communications in coordination with courier or the Office Assistant; 

• Monitor and report any issues with office equipment by identifying and requesting preventative maintenance. Support the proper tracking of project equipment inventory. 

• Receive telephone calls and perform reception duties, as needed, in a professional and courteous manner; and 

• Perform other tasks as may be assigned by the supervisor. 

Job Requirements

• High School complete or vocational training and 3 years of experience required. Bachelor’s degree in business management or relevant social science preferred. 

• Prior experience working on the Ethiopia Transforming Agriculture activity in a similar capacity preferred. 

Key Knowledge, Skills and Abilities  

• Excellent knowledge of Microsoft Office (MS Word, Outlook, PowerPoint, Excel) 

• Ability to multi-task with strong organizational and time management skills 

• Ability to work well with others 

• Ability to listen and communicate well both verbally and in writing in English and Amharic 

• Ability to work independently and with a team 

• Attention to detail and accuracy 

• Ability to maintain confidentiality of project and RTI information 

How to Apply

Interested and qualified applicants can apply using THIS LINK