About Transcend International School

Transcend international school is a Vibrant and forward-thinking Education institution committed to providing a high-quality, holistic education to its diverse student. The school is committed to providing a holistic education experience that integrates academic excellence with moral values. We are in a mission of transforming Education; nurturing students to transcend their full potential.

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the school's leadership team. The ideal candidate will be a highly skilled professional with exceptional communication, interpersonal, and problem-solving abilities, capable of managing a wide range of administrative tasks efficiently and discreetly.

Duties & Responsibilities:

• Manage the leadership team's calendars, schedule appointment, and coordinate meeting, conferences, and events.

• Serve as the primary point of contact for stakeholders

•  Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.

• Maintain organized filling systems, both electronic and physical, ensuring confidentiality and easy retrieval of information.

• Handle phone calls, emails and other communication, prioritizing and responding appropriately.

• Assist with the preparation of meeting agendas, take accurate minutes, and follow up on action item.

• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.

• Manage office supplies and ensure the efficient operation of office equipment.

• Assist with the organization of school event and activities.

• Perform other administrative as assigned.

Job Requirements

Qualification and experience

• Bachelor's degree in secretarial science, business Administration, or a related field preferred.

• Proven experience (minimum of 7 years) as an Executive Secretary or Senior administrative assistant, preferably in an educational setting.

• Excellent command of written and spoken English. Proficiency in other languages is an advantage.

• Strong computer skill, including proficiency in Microsoft Office suite (Word, Excel, power point).

• Exceptional organizational, time management, and multitasking skills.

• Demonstrated ability to handle confidence information with discretion and professionalism.

• Excellent communication, interpersonal, and problem-solving skills.

• Ability to work independently and as part of a team.

• A proactive and positive attitude with a strong work ethic.

How to Apply

Interested candidates are invited to submit their CV and A cover letter outlining their qualifications and experience to info@trancend-school.com .Please indicate the " Executive Secretary Application" in the subject line.