Planning and  supervising the  execution of supply activities in the project for one or more areas of the supply programme  (Warehouse, Procurement, Transport and Customs, etc.) according to MSF protocols and standards in order to ensure the optimal functioning of the mission.

General Accountabilities: 

• Ensuring an effective running of the supply activities in the project on a day to day basis as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. The activities can include one or more of the following areas:

• Warehouse: Planning and supervising the execution of the Warehouse and Stock Management activities in the project or capital ensuring sufficient stock for the effective functioning of the supply activity to avoid stock ruptures, losses and excess stocks in the mission, controlling and monitoring the  medical and non-medical stocks and assets and ensures that storage is carried out under optimum conditions.

• Procurement: Planning and supervising the procurement activities in the project or capital ensuring an efficient and on-time purchasing.

• Transport and Customs: Planning and Supervising  the execution of all activities related to an efficient clearance and shipment of goods in the mission ensuring the clearing and the transport of medical and non-medical goods of the mission

• Other supply activities

• Communicating with customers, keeping them up to date concerning their order status and prioritizing procurement and transport according to their needs

• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

• Ensuring smooth running of administration and procedures related to his/her supply activity(ies)

• Performing delegated tasks according to his/her speciality and as specified in his/her job description.

Specific Accountabilities:

• Responsible for follow-up of local purchase and therefore, responsible for communicating with purchaser and suppliers to get the updated price information’s, Order status and claims/Complaints. 

• Prepare with the project log and admin, market assessments per forma’s, contracts, and supplier evaluations.

• Perform regular communication with capital for the purpose of order follow-up

• Plan the purchase of fast moving materials (stationery, household items, cleaning Product work equipment, ...)

• Monitor stock levels related to monthly and quarterly consumptions.

• Responsible for filing all documents, correspondence and other papers relating to supply.

• Plans, coordinates and supervises the daily, weekly, Monthly activities of the supply staff under your supervision organizing their working plan, ensuring coaching and supervision.

• Controls stock movements, in collaboration with the storekeepers. Monitor the quality of the reception and stock releases are in line with stock management procedures.

• Participate stock inventories.

• Follow-up expiry dates of the items and possible shortages in stocks and ensure proactive reporting of the ruptures.

• Communicate with coordination regarding the shipment information receptions and report differences, damages on timely bases.

• Prepare weekly/biweekly order overviews and share the status to the requestors.

Job Requirements

Requirements:-  

Education

• Essential Technical diploma, B.A Degree in supply chain and related Fields.

Experience

• 2-3 years in Logistics Department, previous experience in supply chain activities related jobs.

Languages                                   

• Mission language essential (English )   and  Local language Essential(Somali)

Knowledge

• Computer literacy. Specially Excel Knowledge.

Competences

• Results and Quality Orientation L2

• Teamwork and Cooperation L2

• Behavioural Flexibility L2

• to MSF Principles L2

• Stress Management L3

How To Apply

Interested applicants can submit their CV and application letter including photocopies of all supporting documents via THIS LINK until application deadline.

Sincerity of Declarations and Documents Submitted to MSF

Use of false documents to gain employment with MSF will lead to automatic cancelation from the recruitment process and if found after employment it will lead to termination.

We strive to promote, create, and maintain a safe organizational culture for all people who work for and with MSF OCA, including our partners. Moreover, we ensure that the workplace, wherever staff are located, is built on respect, tolerance, diversity, and inclusion that delivers a safe and respectful environment.

At Médecins Sans Frontières we are committed to ensuring diversity, equity, and inclusion within our organization and encourage qualified applicants from diverse backgrounds to apply.