The Fleet and Logistics Officer will be responsible for managing the organization’s vehicle fleet, coordinating transport and logistics needs, and ensuring effective inventory and asset management.  

Key Responsibilities:

Fleet and Vehicle Management 

• Manage the office vehicle booking system, ensuring proper scheduling, allocation, and utilization.

• Monitor vehicle movements and ensure compliance with company policies and safety standards.

• Oversee routine vehicle maintenance, repairs, insurance, and registration renewals.

• Maintain up-to-date records of vehicle usage, fuel consumption, and driver assignments.

• Monitor vehicle condition and ensure timely servicing to prevent breakdowns. Coordinate drivers' schedules and monitor performance.

• Liaise with mechanics, service centers, and suppliers for maintenance needs.

• Track fuel consumption and analyze fuel efficiency for each vehicle.

• Implement fuel monitoring systems or logs to ensure accurate fuel tracking.

• Prepare monthly reports on fuel usage, expenses, and cost-saving opportunities.

• Monitor and control fleet-related expenses, including fuel, repairs, and maintenance.

Inventory and Asset Management:

• Develop and maintain an up-to-date asset register, including all fixed and movable assets.

• Tag, label, and track assets across departments and locations.

• Monitor asset movements, transfers, and disposals in line with company policy.

• Conduct periodic asset audits and physical verification.

• Manage asset disposals and write-offs in compliance with accounting and audit standards.

• Conduct periodic stock counts and asset verification, ensuring proper documentation.

• Ensure all asset records comply with accounting standards and internal controls.

• Identify and mitigate risks related to asset loss, damage, or mismanagement.

• Track the condition and location of office assets and recommend replacements as needed.

Logistics Coordination:

• Ensure the timely availability of transport for staff and visitors.

• Assist with logistics requirements for incoming and outgoing shipments.

Job Requirements

• Bachelor’s degree or diploma in Logistics, Supply Chain Management, Business Administration, or a related field.

• Minimum 5 years of experience in fleet management, logistics, or office administration.

• Proficiency in MS Office (Word, Excel, Outlook) and inventory management software like ERP is an advantage.

• Good organizational, communication, and problem-solving skills.

• Ability to multitask and work effectively under pressure.

How To Apply

Interested candidates should submit their resume to hr@kifiya.com and include “Fleet and Logistics Officer" in the subject line. 

We are an equal opportunity employer dedicated to diversity and inclusion, welcoming all qualified applicants regardless of background. Our goal is to build a diverse team to promote innovation and success.