Job Expired
Armauer Hansen Research Institute
Business
Secretarial, Admin and Clerical
Addis Ababa
0 years
1 Position
2025-06-10
to
2025-06-13
organise facilities for office personnel
Management
Health Science
Contract
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Job Description
Job Vacancy: Research Admin Assistant
About Armauer Hansen Research Institute (AHRI)
The Armauer Hansen Research Institute (AHRI) is a medical research institute established in 1970 by the Government of Ethiopia in collaboration with Save the Children Organizations of Norway and Sweden, and the University of Bergen. It was named after the Norwegian physician, Gerhard Henrik Armauer Hansen, who first described the leprosy bacillus (Mycobacterium leprae). AHRI was initially established to investigate the pathogenesis and human immune responses of leprosy. However, it now undertakes medical research in a wide range of diseases such as tuberculosis, malaria, antimicrobial resistance, HIV, various cancers, and other non-communicable conditions. The Institute focuses on responding to emerging and re-emerging diseases through health research and innovation. Additionally, the Institute places due emphasis on research for non-communicable diseases, vaccine research and development, and traditional and modern medicine.
AHRI is looking for a Project Admin Assistant.
Under the SEARN TB secretariat, the Project Admin Assistant will be responsible for providing comprehensive administrative and secretarial support alongside core project coordination tasks. Key duties include:
Performing secretarial tasks such as drafting and formatting correspondence (letters, emails, memos), preparing meeting agendas/minutes, and handling confidential documentation.
Assisting in coordinating day-to-day project activities, including scheduling meetings, managing calendars, and maintaining organized records.
Supporting finance and logistics management, including expense tracking, procurement, and inventory coordination.
Acting as a liaison between the deputy director and project-specific teams, partners, and external parties, including answering phone inquiries, managing office correspondence, and facilitating smooth communication channels.
Providing general office administrative support, such as organizing files, arranging travel, and maintaining office supplies as needed.
Assist in the preparation of different events (meetings, conferences, etc.); design schedules, arrange logistics, communicate with participants, and prepare reports.
Facilitate communications with different stakeholders and prepare any pertinent documents requested by stakeholders.
Prepare letters and follow-up activities.
Documenting all the relevant minutes of meetings, letters, certificates, and progress reports.
Perform any activities given by the deputy director and the project manager
The ideal candidate will possess strong organizational, multitasking, and communication skills, with experience in both project coordination and secretarial roles
Qualifications:
A candidate must have a first degree in Management or any health-related field.
CGPA 3.00 and above for male applicants and 2.75 and above for female applicants
Work experience is not required
Skills and Competences
Highly organized, able to handle multiple tasks and oversee several projects simultaneously
Strong time management skills
Excellent interpersonal communication skills
Fluent in English, both verbal and written
Proficiency in Microsoft Office
Strong attention to detail and problem-solving skills
Ability to work with others/teamwork
Duty station: Addis Ababa AHRI Head Office
Number required: 1 (One)
Terms of employment: one-year contract period with full-time employment basis, with possibility of extension based on performance and budget availability
Salary: As per the scale of the institution (12,000)
Submit your application letter (detailing your motivation and suitability), CV (maximum of three pages with a clear indication of your educational background and experience), and copies of your documents and certificates as one PDF file.
Fields Of Study
Management
Health Science
Skills Required
organise facilities for office personnel
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