Overall purpose of the role:

The role of the Internal Auditor and Administration Officer entails conducting comprehensive reviews of financial transactions and processes. Core responsibilities include documenting findings such as errors, discrepancies, and non-compliance, monitoring issues, and collaborating with finance and program team to ensure timely resolution of suggested points for improvement. Close collaboration with finance team to address and resolve identified issues are also necessary. Moreover, this position is essential in developing and maintaining a comprehensive quality control and assurance framework and providing staff with training and guidance to enhance process compliance. In addition, He/ She will have an overall responsibility of administration activities.

Duties & Responsibilities:

• Quality Assurance: Review and verify financial transactions to ensure accuracy, consistency, and compliance with the financial processes and procedures established by the Action Africa Help International -Ethiopia (AAHI-Ethiopia). This includes the development, monitoring, and implementation of quality control procedures to enhance overall processes and services.

• Compliance: Conduct regular compliance reviews of financial processes and documentation to ensure compliance with internal controls, external regulations, and agreements. Identify areas for improvement and recommend corrective actions to address any compliance deficiencies. You ensure compliance with donor requirements and laws, as well as the organization's internal policies. You provide support to teams in preparing calls for tender, drawing up contracts and associated documents, and facilitate the use of tools such as timesheets. Lastly, you ensure that the documentation required to meet audit requirements is properly maintained and archived.

• Reporting: Prepare and communicate reports regarding quality control findings to senior management. This process encompasses the monitoring and analysis of quality metrics to assess the effectiveness of financial operations and to recommend enhancements. Reporting also entails the initiation, management, and construction of reports that present data, perform statistical reviews, and highlight trends related to identify errors. Ensure timely reporting to donor.

• Training and Development: Provide training and support to finance staff on quality control procedures and best practices in collaboration with the FSS Trainer. This task includes the development of training materials pertinent to financial processes and quality standards.

• Collaboration: Work in close coordination with FSS team members to promote a culture of quality and continuous improvement within the FSS. Collaborate with other stakeholders to ensure cross-functional compliance and the application of best practices.

• Process Improvement: Engage in the development and implementation of new financial processes and systems designed to enhance quality and efficiency. This task necessitates staying informed about industry trends and best practices in relation to quality control.

• He/ She will have an overall responsibility of administration activities.

Duration: 6 months with the possibility of extension

Salary and Benefit Packages: As Per the Organization Scale, Attractive

Job Requirements

Qualification and Experience:

• Bachelor's degree (5 years’ experience) or master's degree (3 years’ experience) in project management, business administration, economics, accounting or another relevant field, complemented by proven professional experience in a similar position within NGO, preferably in INGO.

• Minimum 3 years of professional working experience in internal or external audit is an advantage.

• Certification as a Certified Public Accountant (CPA), Certified Internal Auditor (CIA), or a similar credential is a plus. Experience in quality control is an advantage.

• Proficient in MS Office, particularly Excel. Knowledge of accounting or ERP software is a plus.

• Good command of both spoken and written English.

• Adhere strictly to the principles of morality, ethics and integrity.

• Ability to effectively manage multiple priorities independently

• Open to the implementation of new processes, solution-oriented and a strong thinker.

• Excellent communication, facilitation, and interpersonal skills

How to Apply

Please send us a complete application (covering letter of no more than one page, CV including two professional references with telephone and email numbers, work certificates and relevant diplomas) to: earaya@actionafricahelp.org and please copy zkidus20@gmail.com until June 15, 2025. Only complete applications received by the deadline will be considered.

Only those candidates selected for further consideration will be contacted.