INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

Norwegian Church Aid (NCA) is an international non-profit organization mandated to work with people around the world to eradicate poverty and injustice. Guided by its vision of ‘Together for a Just World’, NCA provides humanitarian assistance and supports long-term development. NCA is affiliated with the World Council of Churches and is a member of the ACT Alliance with a presence in 31 countries worldwide. 

In Ethiopia, NCA has been operating since 1974, marking 50 years of service in the country this year. NCA’s programs are implemented together with local faith-based partners. NCA is a member of various civil society networks, coordination mechanisms, and clusters in Ethiopia. In its current strategic period (2025-2029), NCA Ethiopia implements programs focused on Climate Resilient Water, Sanitation, and Hygiene (CRWASH); Climate and Environment Stewardship/Economic Development and Food Security; Peacebuilding; Gender-Based Violence/Sexual/ Reproductive Health; and Humanitarian Emergency Response.

NCA is a member of the ACT Alliance, a coalition of organizations working together in over 140 countries to create positive and sustainable change in people’s lives.

NCA would like to invite interested and qualified applicants for the Operations Assistant position.

Position Title:  Operations Assistant

Number Required  1 Position 

Reports to:  Operations Manager 

Duty Station:  Addis Ababa 

Length of Contract:    Up to 31st December 2025 with a possibility of extension based on funding availability and performance

Salary:    ETB 39,000 

Job Summary:

The Operations Assistant provides operational support across key functions such as procurement, logistics, asset management, and IT. The position holder is responsible for assisting efficient processes by coordinating with other departments, complying with NCA policies and standard operating procedures.

Duties & Responsibilities:

Procurement:

• Take part in sourcing suppliers and vendors for goods and services.

• Assist in preparing and processing purchase orders, invoices, and contracts. 

• Assist in maintaining purchase request records, uploading the documents in the system, and ensuring compliance with policies.

Fleet Management:

• Track fleet registration and reporting.

• Assist in fleet movement, fuel, and maintenance reporting.

Asset Management:

• Handle asset registration, tagging, and coding into the system.

• Follow-up the identification and reporting of functional and non-functional assets for disposal decision.

• Assist in conducting periodic fixed asset inventory and old stock disposal.

IT

• Assist in basic troubleshooting and support for IT systems and office equipment. 

• Coordinate with HO IT support for software updates, maintenance, and IT-related requests. 

• Support procurement of IT hardware and ensure proper documentation of IT assets

Job Requirements

Required qualifications:

• BA/BSc in Business Administration, Supply Chain Management, MIS, or BAIS.

• Minimum 1-3 years of experience as an operation support or office manager is mandatory.

• Additional IT/System/admin certification is an advantage.

Administrative Skills: 

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Problem-solving and analytical Skills.

• A systematic approach and being detail-oriented is required.

Personal Attributes:

• High level of integrity and professionalism.

• Ability to work in a multicultural environment.

• Able to handle sensitive information with confidentiality.

• Strong ability to work under pressure.

• Ability to work independently/with minimal supervision.

• Positive, flexible, and open to learning.

• Strong interpersonal skill.

How to Apply:

Interested applicants are required to directly apply through THIS LINK

N.B.: 

• Registration date will be from 9th to 17th June 2025, CoB.

• Inquiry by phone is not accepted.

• Only short-listed applicants will be contacted via telephone & email.

• NCA is an equal-opportunity organization.

• Female applicants are highly encouraged to apply.

• We kindly ask you to carefully read the  ACT Code of Conduct for the prevention of misconduct, including corruption, fraud, exploitation, and abuse, including sexual; and to ensure child safeguarding and Protection from Sexual Harassment, Exploitation, and Abuse and Child Safeguarding policy before you submit your application. If you are the selected candidate for the above positions, you will be asked to complete and sign our Code of Conduct and Protection from Sexual Harassment, Exploitation and Abuse, and Child Safeguarding Policy. 

• In accordance with the core humanitarian principles, NCA implements a range of safeguards to prevent or reduce the possibility of humanitarian aid falling into the wrong hands. This includes those individuals and groups who are subject to sanctions by the United Nations Security Council. As part of this process, NCA will screen the details of the successful candidates for this post against the sanction lists maintained by the UN and by some of NCA's governmental donors.