GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.
GOAL is a non-for profit organization that has been working in Ethiopia for over 30 years, towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS. Currently, we work with pastoralist, agropastoral, pastoral dropouts, rural small holder farmers, rural/urban youth and street children to respond to humanitarian crises and build resilience in Ethiopia working closely with local communities, local government, donors and other key actors. GOAL E Humanitarian Response is centered on nutrition, WASH, livelihoods, multipurpose cash, NFIs and protection interventions in country wide while the recovery and development focus on livelihoods, economic opportunities, health, health and nutrition system strengthening and WASH with solid emphasis on integrated programming and community-based approach in Oromiya regional state. The Street Children programme is implemented with local partners in Addis Ababa and Hawassa.
We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are eliminated and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors Irish Aid, USAID/OFDA, EHF, ECHO, UNHCR, WFP, UNOCHA and other private donors
General Description of the Role
Logistic officer is responsible for assisting in the running of all components of Logistics & Supply Chain at the area office under the direct supervision of the Area Manager with technical support from the head of logistics. He/she will ensure logistics support on daily basis required for area programme/operations activities related to supplies, fleet management & other related needs. Also aids with specific requests submitted by head of logistics and advisors and authorized by the Area Manager at the area office
Duties and Responsibilities
Essential Functions
Procurement Management
Stock Management
Ensure proper stock management under standard procedures of all consumables for office and guesthouse (where relevant) needs to avoid stock out situations of different supplies.
locally from the suppliers or from/to the field from donors (DIKs), review all the waybills, Delivery Dockets, Packing Lists, Goods Receipt Notes/Delivery Notes.
Support distribution activities and ensure that distribution documents are properly handled in accordance with
GOAL & Donor requirements and are adequately & properly filed for reference
Asset/Property Management
Monitor the maintenance activities of IT infrastructures and equipment and ensure adequate traceability of all actions.
Assist Logistics Coordination in GOAL property management by ensuring assets checklist is regularly updated & tagged for field office and guesthouse (where relevant).
Assume an adequate management of assets according to GOAL standards.
Safety & Security Management
Assist the Safety & Security personnel in carrying out assessment for new sites/location on security and safety procedures and implementation.
Assist the Refugee/Programme Manager in security management in GOAL field premises by strictly implementing GOAL access control policy, by supervising guards in the performance of their jobs on daily basis.
o Submit weekly report to the line manager on security issues and movements. o Submit the staff list at the Base (field location) on daily basis to the line manager
Premise maintenance
Assist in carrying out field assessments on logistics facilities and needs for new sites/locations
Supervises and coordinates activities of workers (outsource) engaged in setting up, installing, repairing, and maintenance works to ensure the completion of repair, maintenance & installation in accordance with service agreement or contract.
Responsible for identifying the maintenance works needed in different GOAL premises and liaise with the line manager for necessary actions to complete required work in timely manner.
Fleet Management
Ensure refueling of all fleet/generators done in a timely manner and keep all records (log sheet, fuel stock report).
Ensure monthly fleet/generators report is prepared in time manner and submit to the logistics department in the 5th of the following month
Ensure monthly movements records for rental vehicle usage are submitted to HO Finance department for payment.
Staff Management
Carry out frequent visits to project sites, identify gaps or inconsistencies with GOAL standards, prepare and implement clear action plan. Provide adequate guidance to logistics/programmes staff in the field and ensure timely execution
According to organogram, the RLS will supervise all the staff under his responsibility in the field office according to GOAL HR policy including setting up their objectives, performance evaluations, leave management and technically supporting them in their job.
Responsible to make a monthly roaster for all guards and arranging guard back up in case of leave, sickness or other matters.
Assume weekly or bi-monthly meetings with logistics team (storekeepers, logs/procurement, drivers and guards) and produce brief record of them. Useful information to be included in the monthly report.
Reporting
Others
Undertake any other duties, relevant to logistics/supply chain skills, which may from time to time be deemed necessary.
Job Requirements
Degree in Business Administrations, Logistics or Related field.
3 years’ experience in a similar role
Good English language skill (Reading, Writing & Speaking).
Essential computer literacy (word, excel, outlook, PowerPoint etc.
Capacity to work under stress, flexible, good team player, patient. High level of integrity & honesty.
Strong communication skills.
Flexibility is requested from GOAL staff, including short term assignments from the usual place of work.
Part of any GOAL-employee responsibilities is the attendance of internal trainings (LINGOs. GOAL policies & donor regulations) as per the requirements of the organization.
Demonstrates management skills to deal with a myriad of tasks.
Familiar with donor guidelines – PRM, ECHO, WFP, IA, USAID/ BHA , UNOCHA, etc
How To Apply
APPLICATION PROCEDURE:
Interested and qualified applicants need to submit ONLY once their non - non-returnable application with CV for one vacancy. The vacancy reference number, along with the title & Duty station, needs to be written in the application letter.
Former GOAL staff are highly encouraged to apply!
GOAL strongly encourages female candidates to apply!
Only short-listed candidates will be contacted for an interview and exam.
Shortlisted candidates will need to submit other supporting documents upon request at a later stage.
GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process.
