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Finance and Administration Assistant

Ethiopian Associations of Anesthetists (EAA)

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Finance

Accounting

Addis Ababa

1 years - 2 years

1 Position

2025-06-17

to

2025-06-25

Required Skills

Management of Financial Resources

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Fields of study

Accounting

Finance

Secretarial & Office Management

Full Time

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Job Description

The Ethiopian Association of Anesthetists (EAA) is seeking a Finance and Administration Assistant to support financial management, office administration, and membership coordination. The ideal candidate will have a background in junior accounting and office secretariat duties, with additional experience in membership documentation, store management, and leadership assistance

Key Responsibilities 

1. Financial Management & Accounting Support 

  • Maintain accurate financial records (bookkeeping, invoicing, expense tracking). 

  • Process payments, receipts, and petty cash transactions. 

  • Assist in budget preparation, financial reporting, and audit documentation. 

  • Reconcile bank statements and manage basic accounting entries. 

  • Support payroll processing and tax-related tasks. 

2. Office Administration & Secretariat Duties 

  • Handle correspondence, emails, and calls professionally. 

  • Organize meetings, prepare agendas, and take minutes. 

  • Maintain digital and physical filing systems. 

  • Manage office supplies, equipment, and inventory. 

  • Assist in event coordination and logistics. 

3. Membership Documentation & Support 

  • Manage membership registrations, renewals, and database updates

  • Prepare and distribute membership cards, certificates, and related documents. 

  • Respond to member inquiries and provide support. 

  • Assist in membership drive campaigns and record-keeping. 

4. Store & Inventory Management 

  • Oversee store operations, including stock records and distribution. 

  • Monitor inventory levels and place orders when necessary. 

  • Ensure proper documentation of items received/issued. 

  • Maintain a well-organized storage system. 

5. Leadership & Executive Support 

  • Provide administrative assistance to leadership (scheduling, travel arrangements). 

  • Assist in preparing reports, presentations, and official documents. 

  • Support board meetings and follow up on action items. 

Job Requirements

Academic Qualification & Experience Requirements 

  • Diploma in Accounting, Finance, Office Management, or related fields (Both Junior Accountant & Office Secretariat qualification preferred). 

  • 1-2 years of experience in finance, administration, or secretarial roles. 

  • Experience in membership management, storekeeping, or inventory control is a plus. 

  • Familiarity with accounting software (e.g., Peachtree, QuickBooks) and MS Office (Excel, Word). 

  • Fluency in English and Amharic (written and spoken). 

Desired Skills & Competencies 

  • Strong organizational and multitasking abilities. 

  • Attention to detail in financial and membership records. 

  • Good communication and customer service skills. 

  • Ability to work independently and support leadership effectively. 

How To Apply

A cover letter (max. 1 page). 

An updated CV with relevant experience. 

Copies of academic credentials and professional references. 

Deadline: June 24, 2025 
Submit to: vacancy@eaansa.com 

The EAA is an equal-opportunity employer. Women and qualified candidates are encouraged to apply. 

Fields Of Study

Accounting

Finance

Secretarial & Office Management

Skills Required

Management of Financial Resources

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