Admin and Operations Officer
American Jewish Joint Distribution Committee(AJJDC)
Business
Business Administration
Addis Ababa
2 years - 3 years
1 Position
2025-06-24
to
2025-07-01
Time Management
Business Administration
Finance
Management
Full Time
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Job Description
American Jewish Joint Distribution Committee (JDC) is an international non-governmental organization impacting millions of lives in more than 70 countries, leveraging a century’s experience confronting poverty and crisis around the world. JDC began working in Ethiopia in 1983, striving to advance the health and wellbeing of those living in the Gondar region.
Key Roles and Responsibilities
The Admin and Operations Officer is responsible for the coordination and efficient management of administrative, financial, and operational functions within JDC Ethiopia. She/He is responsible for:
Procurement:
Collect proforma invoices and prepare bid analysis reports.
Manage purchasing processes and ensure compliance with procurement policies.
Establish and maintain strong relationships with vendors and suppliers.
Finance Support:
Prepare and process payments, including per diems and petty cash management.
Support budget tracking and prepare financial reports in collaboration with the finance team.
Administration:
Draft and manage administrative documents, including letters and agreements.
Oversee office supplies, maintain staff HR files, and supervise the office cleaner.
Event and Logistics Support:
Liaise with hotels and service providers for event and meeting arrangements.
Assist in coordinating travel arrangements and logistics for staff and program activities.
Inventory Management (Storekeeper Role):
Maintain an organized inventory system for office and program supplies.
Receive, verify, and record incoming items, ensuring accurate documentation.
Dispatch supplies and equipment to appropriate departments as needed.
Conduct regular inventory checks and prepare reports to track stock levels.
Perform other duties as and when assigned by his/her supervisors.
Job Requirements
Requirement:
Bachelor’s degree in Business Administration, Finance, Management, or a related field.
Minimum 2-3 years of experience in roles involving operations, finance, and/or administrative responsibilities.
Demonstrated experience in procurement, and logistics management.
Strong proficiency in financial management and reporting tools.
Excellent organizational and communication skills.
Ability to handle multiple priorities and maintain attention to detail.
How To Apply
Application Procedures:
Interested candidates shall send a non-returnable application dossier containing the followings:
Application letter stating clearly the job to which you are applying for;
Up-to-date CV in English with daytime telephone number and /or an e-mail address
Names and addresses of three references.
Closing date for application is June 30th.
Only short-listed candidates will be contacted.
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Fields Of Study
Business Administration
Finance
Management
Skills Required
Time Management
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