TEAM/PROGRAMME:

LOCATION:  Semera

GRADE: 6

CONTRACT LENGTH: 12 months

CHILD SAFEGUARDING: (select only one)

Level 2:  either the post holder will have access to personal data about children and/or young people as part of their work;  or the post holder will be working  in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check  will be required (at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE:

Effect payments and collect cash and CPO on behalf of the Save the Children International Northwest Area office, according to Save the Children International standard procedures.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Finance Officer

Staff reporting to this post: None

Duties & Responsibilities:

• Ensures that all payments are made against sufficient, complete, correct, and relevant supporting documents duly verified and approved by concerned managers or budget holders.

• Collects working /program advances and make various payments as per the authorization and approval of budget holders and in accordance with SCI’s financial management policy.

• Ensures that all payment documents bear ‘Save the Children Paid’ stamp.

• Summarizes expenses using relevant expense codes duly authorized by responsible person and timely settles all project advances before placing a request for another advance.

• Ensures that Government withholding tax is deducted from service fees to hotels, resource persons etc…

• Ensure that all unused cash returned from specific project advance is deposited in SCI Bank account daily and expenditures settled timely.

• Facilitates the provision and settlement of travel advances of staff based outside of the FO.

• Ensures that all financial documents are well documented, filed, scanned and uploaded to the SCI Document Archiving System

• Assist the Senior FC/finance officer in journalizing or recording transaction in to GLACOS on a daily basis.

• Collect funds and make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children International’s financial management policy.

• Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.

• Ensure safe security of cash and other related Cheques and CPOs in the office and initiate weekly and monthly cash counts.

• Always keeps cash, cheques, and CPOs in the safe.

• Maintain petty cash fund and prepares cash report with all supporting documents and gets replenished upon reviewed by the field office FC and approved by the HOF.

• Ensure weekly and monthly cash count is done and the count sheet prepared and approved.

• Reconcile cash accounts with financial documents and update the cash book regularly.  

• Perform all other duties related to the position.

Additional job responsibilities 

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

BEHAVIOURS (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• widely shares their personal vision for Save the Children, engages and motivates others

• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• values diversity, sees it as a source of competitive strength

• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions

• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

Job Requirements

• Minimum educational requirement:  First Degree / Diploma in Accounting/Business Administration, Banking, and Finance or related fields to finance. 

EXPERIENCE AND SKILLS Essential

• Minimum experience required: Two years for diploma holders and one year for Degree holders of Finance experience. 

• Demonstrated experience in disbursements related activities in NGO setting and knowledge about project funding and compliance requirements.

• Experience of organizing and assisting workshops, trainings, and other events.

• Willingness experience of working on weekends and out of working hours with extensive filed travels.

• Good understanding of project implementation process.

• Excellent interpersonal skills.

• Demonstrated proficiency in written and verbal English and Amharic, including business terminology. 

• Excellent and demonstrated skills in computer system, MS-Excel & MS-word.

• Ability to travel as needed by the field office.

Desirable

• NGOs Experience working in a complex multi-culture working contexts in any one of the Support Services Areas

Additional job responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and

• Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

How to Apply

Please attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations. 

Use :  THIS LINK

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.