The Purchaser at East African National Distribution S.C. (EAND SC) is responsible for the efficient procurement of goods and services from local suppliers to support the company’s operational and project requirements. This role ensures timely delivery, cost-effectiveness, and compliance with EAND’s procurement policies, standards, and budget limits. The Purchaser will focus primarily on construction materials, logistics supplies, and operational tools, contributing to supply reliability and cost savings across the organization’s distribution, construction, and energy-related operations.

Duties and Responsibilities

Procurement Management:

• Source Local Suppliers: Identify and evaluate local suppliers for construction materials, tools, and services, ensuring they meet the company’s quality standards and project requirements.

• Prepare Purchase Orders: Accurately prepare and issue purchase orders, ensuring all specifications, quantities, and pricing are correct and aligned with project needs.

• Monitor Procurement Process: Oversee the procurement process from purchase order placement to delivery, ensuring timely fulfillment of orders and the smooth flow of materials for construction projects.

• Ensure Quality Standards: Ensure that all procured goods and services meet the company’s construction standards, safety regulations, and operational requirements.

Supplier Relationship Management:

• Supplier Communication: Develop and maintain strong relationships with local suppliers, vendors, and subcontractors to ensure timely delivery of materials and services for construction projects.

• Supplier Performance Monitoring: Regularly assess local supplier performance in terms of quality, delivery, and customer service. Address any issues or discrepancies promptly, especially those affecting construction timelines.

• Negotiate Terms and Pricing: Negotiate favorable terms, pricing, and contracts with local suppliers to ensure cost-effective purchases while maintaining the quality needed for construction projects.

Cost Control and Budget Management:

• Adhere to Budget Constraints: Monitor procurement expenses and ensure they align with the company’s construction project budgets.

• Cost Reduction Initiatives: Identify cost-saving opportunities in the procurement of construction materials and services, and implement strategies to improve overall procurement efficiency.

• Provide Reports: Report on procurement activities to the Procurement Manager, detailing expenditures, savings, and procurement trends within the construction sector.

Inventory and Stock Management:

• Collaborate with Inventory Teams: Work closely with inventory and warehouse teams to ensure construction materials and supplies are available when needed and stock levels are optimized.

• Ensure Timely Replenishment: Monitor inventory levels of construction materials and procure items in a timely manner to prevent project delays due to stockouts.

• Discrepancy Resolution: Address any discrepancies between purchase orders and received goods, particularly with construction materials, to maintain smooth project execution.

Compliance and Documentation:

• Ensure Compliance: Ensure all procurement activities comply with company policies, local regulations, and construction industry standards.

• Maintain Records: Keep accurate and up-to-date records of purchase orders, supplier communications, contracts, and any related documentation.

• Submit Documentation: Prepare and submit required procurement reports, including cost analysis, savings, and supplier performance, to relevant stakeholders.

Market Research and Analysis:

• Conduct Market Research: Stay updated on local market trends, suppliers, and industry best practices to ensure the company is procuring the best value for construction materials and services.

• Monitor Local Price Trends: Keep track of fluctuations in the cost of construction materials and anticipate pricing changes that could impact project budgets.

Job Requirements

Qualifications and Requirements:

• Education: Bachelor’s degree in Business, Supply Chain Management, Construction Management, or related field (preferred).

• Experience: At least 5 years of experience in procurement,

• Skills:

  • Strong negotiation and communication skills, especially in dealing with construction suppliers and vendors.

  • In-depth knowledge of procurement processes, cost management, and supplier relations within the construction industry.

  • Ability to work with inventory and warehouse teams, ensuring efficient stock management for construction needs.

  • Strong analytical skills for cost control, budget management, and market analysis specific to the construction sector.

  • Proficiency in Microsoft Office, procurement software, and ERP systems.

How to Apply

Qualified candidates are invited to submit their resume and a cover letter detailing and your relevant experience and achievements to only recruit@eastafricanholding.com