Duties & Responsibilities:

• Assist the general manager’s responsibility and take over his tasks when he is not available in the office. 

• Prepare different types of outgoing letters

• Ensure adequate office supplies for the entire office and order items before running out of stock. 

• Maintain confidential files including contracts and other documents with an alternative preservation of the premises.

• Encode draft letters, reports  and other documents 

• Handle newspaper and magazine subscription appropriate delivery thereon

• Giving numbers and follow up the dispatch of outgoing letters, reports etc

• Filing of all written and electronic and documents of the office in care custody and retrieve and provide such reports up on authorization 

• Correspondences through phone, letter, fax & email 

• Follow up the cleanliness and technical condition of all secretarial machines like photocopy, fax etc in the general manager office and request service as deems necessary. 

• Ensure the cleanliness and orderliness of the general manager office and meeting hall and instruct assigned cleaners to perform corrective actions. 

• Prepare different kinds of forms for the company use 

• Prepare purchase orders for the office purpose

• Keep personal files of top management employees. 

• Taking of minutes at meetings and distributing minutes of meeting before the start of the next meeting. 

• Perform different types of printings

• Send managers message through electronic media

• Any other job as assigned by the management 

Competencies /Knowledge, Ability and Skill 

• Energetic, able to work under pressure

• Reactive person

• Good knowledge of office management and practices

• Ability to perform multiple tasks simultaneously

• Ability to maintain good work relationship and keeping records up-to-date

• Commitment to team efforts and able to work in a multi-deadline environment

• Ability to organize record, code and file resource materials, correspondence

Job Requirements

Required educational background & work experience: 

• BA degree in Management, Secretarial and Office Management Related fields At least (5) Five years relevant work experience in the area.

How to Apply

Interested and qualified applicants who meet the above minimum requirement can send their application letter and CV through THIS LINK  or human.resource@arkiwater.com  within Five(5) consecutive working days of the announcement.  Bole Medhanealem, on the way to Atlas road, beside Ethio Telecom branch office, Meti building, 4th floor. Tel:  +251116670621/+251116670622