Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Administration Officer for our Country Office in Addis Ababa.

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of Secretariat strategies, which are translated into action plans and day-to-day tasks. the role halder will:

• Oversee all aspects of administrative support of Secretariat office, ensuring efficient operations and procedures.

• Implement the administrative policies at the office.

• Develop systems that contribute to improve the efficiency and cost-effectiveness of the administrative operations.

Duties and Responsibilities

Facilities Office management

• Ensure all office infrastructures are appropriate, safe and functioning (i.e. security system, health and safety, communications, etc.)

• Oversee all aspects of office maintenance and cleanliness.

• In conjunction with the DRC safety team, ensure safety and security issues for the general security of the office.

• Coordinates with DRC administration on office space and communication materials

• Coordinate handover of leased properties and ensure security deposits are refunded on timely basis.

• Ensure repairs and maintenance of facilities in compliance with DRC standards and procedures.

• Manage the administration team to ensure overall efficiency.

Administrative support

• Ensure all Secretariat payments are done on timely basis.

• Ensure meetings are organized and other administrative support as may be required.

• Keeps and updates the Secretariat team calendar and vehicle utilization log.

• Drafts minutes of meetings where appropriate.

• Any other duties as requested by Manager.

• Support as may be necessary the efforts of coordination working groups – HR, Duty of Care, Engagement and Comms, and Humanitarian Leads.  

Logistics and finance

• Acts as the focal point for all logistics, supply chain and procurement matters within the Secretariat and liaises with DRC’s related department accordingly.

• Prepares payment requests, expense reports and procurement requests in accordance with DRC systems and procedures.

• Organizes the logistical aspects of preparing meetings, workshops, trainings and events. This includes booking meeting halls, purchasing stationery and other materials; liaising with DRC administration department on visas and hotel bookings for external participants; coordinating with hotels and suppliers; submitting payment requests in a timely manner and ensuring payments are done on time.

• Liaises with DRC Supply Chain and fleet manager on the use of dedicated vehicle.

IT and Databases management

• Updates contact databases.

• Liaises with DRC IT department, at country and HQ levels, to ensure to update and functionalities of mailing lists and groups.

• Manages creation of, admissions to and good functioning of Signal Groups

We offer

• Contract length: up to December 31,2025

• Contract Type: National Contract

• Band: H1 – Non-Management

• Designation of Duty Station: Addis Ababa

• Start date:  01 August, 2025

• Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National employees

Job Requirements

Experience and technical competencies:

• At least 2 years' experience in administration, in an international NGO in a similar role at mid-management level.

• Knowledge of travel and immigration procedures.

• Experience in basic database management and event organization.

EDUCATION: (include certificates, licenses, etc.)

• University degree in Social Sciences or equivalent professional qualification

LANGUAGE: (indicate fluency level):

• Advanced English proficiency

•  Fluency in local language

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

How To Apply

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Apply using THIS LINK

Closing date for applications: 15th July 2025

For further information about the Danish Refugee Council, please consult our website drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gendergap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics

We strongly encourage female candidates to apply for the position!

We encourage only qualified Ethiopian Nations to apply. DRC considers all applicants based on merit.