Médecins du Monde (MdM) or Doctors of the World is an international humanitarian organization that provides medical care and support to vulnerable populations around the world. Founded in 1980, the organization's mission is to ensure access to healthcare for all, regardless of race, religion, or political affiliation. MdM operates in over 40 countries including Ethiopia, delivering medical aid in crisis zones, conflict-affected areas, and areas of extreme poverty. Our teams of healthcare professionals, including doctors, nurses, and support staff, work tirelessly to provide essential medical services, emergency relief, and long-term healthcare programs.MDM–France invites qualified candidates to apply for the following position :

Position Title: Finance Coordinator   

Duty station:  Addis Ababa , Coordination Office

Employment Term:   Fxed Term 12 months Contract                    

Reported to:   General Coordinator

Required positions: 1

The selected candidate will start: Early September 2025

Deadline to apply: July 20 / 2025

Duties and Responsibilities

The Finance Coordinator will provide leadership and management necessary to ensure the programmatic and operational goals of the Country Mission are met through appropriate financial infrastructure and systems. He/She will be specifically in charge of:

• Planning, centralising, coordinating, and supervising the financial management and administration of the mission (accounting, budget construction and follow up, internal and external reporting, donor compliance, audits, administrative legal obligations, etc.) in line with MdM policies, procedures, and templates

• Recruiting, training, and managing the Finance Department team

• Providing technical support to operational staff on the HR and financial management of the mission

WORKING RELATIONSHIPS:

• Hierarchical link: General coordinator (GenCo)

• Functional link: Finance Advisor based in HQ

• Team under his/her direct supervision: 

  • 1 Finance Officer (national)

• Team under his/her technical supervision:

  • 1 Finance/ Admin Officer – Amhara

  • 1 Finance/ Log Officer - Tigray

ROLES:

1. Strategic financial planning, effective budget and financial management

• Support the General Coordinator on strategic direction of the Country mission’s funding plan, operating budget and risks management

• Build or enhance sound financial management and streamline / rationalize operational spendings for cost accounting purposes

• Prepare, revise and maintain Country Mission Operating Budget and grant proposal budgets per assigned grant portfolio

• Work with program teams in preparing and/or revising grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs

• Effect updating of grant pipelines and monthly projections per assigned grant portfolio and to propose and prepare budget revisions, as necessary

• Identify and analyse any discrepancy and suggest solutions

• Monitor overall budget consumption according to donors’ constraints and update regularly the Budget Follow-Up (BFF) tool on a monthly basis

• Coordinate closely with the HR coordinator on all HR matters (salary payments, social charges payment, budget construction etc.)

Treasury & Accounting

• Responsible for the cash provision and safe management across the different programs / bases

• Assess the needs for the projects for the coming months, compile fund requests from each department to monitor cash flow management and submit it to HQ in good time

• Ensure that payments are made in a timely and secure manner across all the country operations

• Responsible for the soft accountancy of all sites for both accounting & donor allocations

• Responsible for the update and implementation of the cash management protocols

• Coordinate the closure of monthly accountancy in coordination with HQ

• Responsible for all bank transactions in line with internal policies and procedures

Audit, compliance and reporting

• Responsible for the production of financial budget (proposal and reports) to donors based on the needs identified by the other departments

• Responsible for sending financial documents to HQ on a monthly basis (such as BFF, cash request and accounting documents)

• Ensures that copies or originals of all legal documents and contracts are timely sent to HQ

• Develop and/or revise and implement country mission-specific financial procedures and guidelines in keeping with MDM’s global policies and procedures as well as onors’ rules and regulations

• Prepare, organise and supervise audits at field level, with the support of the Headquarter

• Ensure a harmonized financial organization and ensure accurate documentation of all financial transactions

• Ensure internal financial procedures, systems, policies and controls are applied and complied with throughout the operations by all MdM’s staff members

• Prepare financial reports and donor budgets (proposal, interim and final reports) as per donnor’s contracts requirements

• Ensure all MdM’s financial activities including payroll, income and other taxes are compliant with Ethiopian laws

• Ensure proper archiving of all Country Mission’s financial documents and of the partners financial and accountancy ones

Team management 

• Recruit staff under his/her direct or technical management

• Ensure proper induction, capacity building and on the job training to team members

• Develop individual action plans and proceed to regular professional evaluations of the team under his/her direct or technical responsibility

• Organise and conduct regular Finance department meetings 

• Participate in Disciplinary processes 

• Define, roll out and supervise the whistleblowing policy and tools

Technical support and capacity building

• Perform regular field visits, to control and supervise the financial matters, and report to the related coordinators for implementation of key recommendations

• Is the responsible and technical advisor for finance and administration related issues at mission level

• Carry out the capacity building trainings of managers on all relevant HR financial procedures

• Provide finance management expertise to the managers (donors compliance etc.)

• Provide capacity building to MDM local partner in Ethiopia to ensure full understanding of the financial responsibilities

Coordination and representation 

• Participate in internal reporting (ex: monthly sitrep) and external reporting (ex: donor reports when needed) 

• Ensure when needed and by delegation of the General Coordinator the representation of MdM in front of donors

• Liaise with INGOs heads of Finance Departments in-country

• Provide strong oversight to MDM local Partner activities, including compliance with donor regulations

This list of activities is not exhaustive and may change depending on the situation.

Conditions of the job:

Collective housing (no family duty station). Regular field visits to sites of intervention or assessment. 

CONTEXT:

MdM France has been working in Ethiopia since 1986 in different types of projects from long-term interventions to emergency response. MdM France has concentrated its efforts on projects related to basic access to primary health care (projects centred on rural health facilities and isolated populations), reduction of maternal mortality through improved quality of obstetric care, promotion of Sexual and Reproductive Health rights including protection against Gender Based Violence, provision of Mental Health and Psycho Social (MHPSS) support and reduction of malnutrition. 

Job Requirements

Education and experience

• Minimum of Bachelor Degree in Finance and Accounting and related Fields from higher education 

• Four years’ experience minimum (including at least two years’ experience in the international NGO field in a similar position) 

• Experience in a conflict setting or challenging environment is an asset 

• Previous experience with MdM is a strong asset

Skills:

Technical 

• Analyse significant discrepancies between forecasts and actual records, interpret them, contextualise them, identifying the causes and risks, warn 

• Adapt schedules according to priorities and unforeseen events

• Understand and identify institutional donors’ cycles and procedures

• Read, construct, and analyse a budget and carry out budget monitoring

• Conduct professional interviews (recruitment, guidance, etc.)

• Design, formalise and adapt procedures / protocols / operating modes/ recommendations relating to the area of competence

Management 

• Training & Mentoring

• Strategic thinking 

• Take decisions and arbitrate

• Draft action plans and follow-up indicators and results in a given area

• Organise activities and objectives, distribute workload

• Communicate with the team

• Assess and develop colleagues’ skills

Soft 

• Negotiation, and networking skills

• Ability to work under a minimum of supervision

• Reactivity, anticipation, adaptability, capacity to take initiatives

• Ability to classify and to manage priorities

• Team spirit

IT 

• Excellent Microsoft Office skills (especially Excel)

• Knowledge of accountancy software 

Language

• Fluent in English is mandatory (oral and written)

How To Apply

Interested applicants are required to fill the application form through THIS LINK

NB: 

• Candidates who can join quickly will be considered for this recruitment process.

•  Only shortlisted candidates will be contacted. 

•  Female applicants are highly encouraged to apply.

•  Early application is advantageous we will start the long listing before the end date of the vacancy, and we will close the vacancy if we get a suitable candidate before the deadline.

• Please rename your CV by using your first and last name