The role of the Finance and Logistics Assistant is to support the Amhara Program in achieving its objectives through secretarial services, office management, and cash handling, aligned with the country strategy and program guidelines. Additionally, he/she assist with procurement activities—including obtaining quotations, visiting suppliers, monitoring prices, and following up on contracts—to ensure efficient logistics support for the program.

Duties and Responsibilities

Transportation and Logistics Management

• Review and compare transportation costs from different vendors

• Manage vehicle movement arrangements and maintain vehicle records (fuel, maintenance, types)

Warehouse and Inventory

• Receive, unload, label, and store stock products

• Perform inventory controls, keep quality standards high, and conduct year-end inventory

• Procurement and Property Maintenance

• Obtain RFQs and submit to appropriate departments

• Send procurement reports on time

• Organize property maintenance and ensure proper use of office facilities and materials

Financial Management

• Keep financial, purchase, and property documents

• Handle petty cash and authorized payments

• Prepare payroll and effect approved payments

• Record transactions systematically and prepare financial reports (monthly, quarterly, yearly)

• Ensure compliance with ZOA financial guidelines

Office Administration and Support

• Maintain filing systems, correspondence, and personnel records (leave and medical)

• Manage office supplies and ensure safety, cleanliness, and proper use of facilities

• Handle communication (telephone, emails)

• Supervise day-to-day activities of cleaners and guards, review staff performance

• Support visitors and assist peers with meetings and training

• Perform additional duties as assigned by the Line Manager

Compliance and Standards

• Follow quality service standards and adhere to ZOA rules and regulations

Job Requirements

Educational Qualification and Experience:

• Diploma/Degree in Logistics/Supplies Management, Accounting and Finance,  Business management/Administration and/or related fields

• A minimum of 2 years’ experience in  similar post

• Proficiency in inventory software, as well as Microsoft Word, Excel, Outlook

• Strong organizational skills

Special Requirements 

Commitment to and understanding of ZOA’s aims, values and principles Commitment to the vision and mission of ZOA from relief to recovery.

• Result-oriented approach, initiates but also makes sure that initiatives come to a satisfactory result;

• Takes initiative to improve work processes;

• Knows how to prioritize assigned tasks;

• Alerts the immediate supervisor when suspect HR related problems, issues, arise;

•  Flexible conduct;

• Customer-friendly attitude;

• Ready to learn;

• Initiative;

• Effective and appropriate communication.

How To Apply

ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.

 If you are interested in this position, please apply directly via THIS LINK

CV’s of no more than 3 pages in length are appreciated.

Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform all other candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. An assessment may be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.

Please note that, as part of its recruitment process, ZOA carries out background and reference checks for all candidates. As ZOA participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire: the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment). 

"Women are highly encouraged to apply for the position"

Also we reserve the right to stop accepting applications before the end date if we find a suitable candidate.