An Office Assistant and Administration professional provides vital support to ensure smooth daily operations of an office. This role includes managing clerical tasks, assisting with basic administrative duties, coordinating communication, and maintaining organized records and documentation. The position requires a detail-oriented individual with strong organizational and multitasking skills.

Required Number: 1

Duties & Responsibilities:

• Answer and direct phone calls and emails in a professional manner.

• Organize and maintain physical and electronic files.

• Handle incoming and outgoing mail and deliveries.

• Perform general office duties such as scanning, photocopying, and printing.

• Assist in scheduling meetings and appointments.

• Maintain inventory of office supplies and reorder as needed.

• Support staff with document preparation and reports.

• Provide customer service to visitors and clients.

• Assist with basic bookkeeping tasks if required.

• Ensure office areas are clean and organized. Oversee day-to-day office operations and administrative processes.

• Manage office budgets, billing, and bookkeeping.

• Coordinate schedules, meetings, and appointments for management.

• Supervise administrative staff and provide training as needed.

• Maintain office policies, procedures, and records.

• Handle office correspondence including emails, phone calls, and mail.

• Monitor office supplies and liaise with suppliers for purchases.

• Assist with HR-related tasks such as onboarding new employees.

• Prepare reports, memos, and presentations for management.

• Ensure compliance with company policies and regulations.

Job Requirement:

• Required Skills and Qualifications

• Education: Bachelor’s degree in Business Administration, Management, or related field

• Experience: 2-4 years of experience

• Proven experience in office administration or similar role.

• Strong leadership and team management skills.

• Excellent organizational and time management abilities.

• Proficiency in office software (MS Office, spreadsheets, etc.).

• Good written and verbal communication skills.

• Problem-solving and decision-making capabilities.

How to Apply:

• Apply through HaHuJobs telegram bot https://t.me/hahujobs_bot