Country Office: Ethiopia

Work Base: Addis Ababa. 

Availability: As Soon As Possible

Contract Duration: 6 months with possibility of extension

Female Candidates are Highly Encouraged to Apply

About Premier Urgency International

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. 

PUI works in 10 areas of intervention and distinguishes itself by the implementation of an integrated approach in its response. This method aims to identify and understand the needs of all those affected by a crisis. Our teams come together to bring a rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. 

Following the north Ethiopia conflict which erupted in 2020 and the reports of recurrent drought which is affecting the life and livelihood of millions in different regions of Ethiopia, PUI decided to contribute its part to address the humanitarian needs triggered by both manmade and natural disasters. PUI has been registered with FDRE Authority for Civil Society Organization (ACSO) since June 22, 2022, to enable the organization to operate legally in the country.

and has been providing humanitarian assistance in Afar and Benishangul Gumuz Regional States addressing the needs of population affected by both manmade and natural disasters. The organization has been exploring the potential gaps in terms of humanitarian assistance in the regions where it is currently intervening and other regions. 

The current projects in Afar and Benishangul Gumuz regions are mainly focusing on creating better access to health and nutrition services for conflict and drought affected population. PUI is working in collaboration with local health authorities in providing support to revitalize the conflict affected health systems in those regions. In Metekel zone of BGRS, PUI is implementing humanitarian assistance in Debatie, Bullen, Dangur and Kurmuk woredas while in Afar, PUI is supporting nutrition services in Abala town, Abala rural woreda, Berhale, Wasama and Dallol woredas of Afar region in Kilbati Rasu zone.

Overall Objective:

The Procurement Officer supports the logistics Unit in the planning, implementation and follow-up of procurements. S/he provides support and recommendations to improve the efficiency of the purchasing process at mission level.

Tasks and responsibilities:

PROCUREMENT PLANNING AND STRATEGY

• Support the drafting of Procurement Plans, in line with internal and donors’ guidelines. 

• Review the Procurement Plans on a monthly basis in coordination with base teams, verify that they match actual procurement implementation and forecast, and update them as necessary. 

• Consolidate and share updated Procurement Plans as required.

• Capitalize, regularly update, and share procurement data, using the dedicated tools (suppliers list, price list, procurement validation follow-up, etc.). 

PROCUREMENT VALIDATION

• Support the logistics coordinator in checking all procurement files received at Coordination for validation, and verify that the provided documentation is complete and correct;

• Verify the compliance of the procurement files with regards to internal Procurement Procedures and Donors guidelines;

• Liaise with the Field teams if issues are identified in the received procurement files, in order to complete and/or correct the required documentation.

PURCHASES AT COORDINATION LEVEL

• Support in identifying and quantifying the needs for centralized purchases whenever needed from bases.

• Handle the whole procurement processes at coordination level, in line with internal and donors’ regulations, and make sure procured items are checked by user units and properly delivered to the logistics officer for stock or directly deliver to the user unit.

• Draft procurement contracts and follow lease and FWA contracts 

• Support the logistics coordinator for the implementation of market studies and large procurement procedures at mission level (Call for Tenders, Call for Expression of Interest, etc.); 

• Review and submit purchase files requiring payment for the finance department.

• Lease with custom and EFDA in importation process

• Do procurement follow up report for the coordination office and consolidate PFU coming from bases before for logistics coordinator validation to send to HQ 

INTERNAL AND EXTERNAL AUDITS

• Support the logistics coordinator in Performing sample check of the procurement files at bases and coordination level and provide feedback on the compliance to internal and donors’ procedures.

• Support the logistics coordinator in the preparation of external audits.

ARCHIVING AND REPORTING

• Ensure archiving of validated procurement files and contractual documents at Coordination level, in compliance with PUI’s guidelines.

• Ensure soft and hard copies are archived according to PUI’s procedures.

• Support the Logistics coordinator in the verification and feedback on the monthly Logistics reports received from the bases.

PRIORITIES OF THE DEPARTMENT

• Follow up on emergency/ongoing purchases.

• Follow up on implementation of logistics pack tools.

• Follow up on procurement plans.

• Follow up on local and international medical procurements

The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs. The employee could be requested to perform other tasks as his/her Line Manager may judge necessary.

Job Requirements

Required Qualifications and Professional Experience

• University degree in Logistics, Procurement, Medical Sciences or a related field. Pharmacy background is a plus.

• A minimum of 4 years’ experience in Procurement medical (pharmaceutical, medical supplies and commodities, PPEs, etc. and non-medical including NFIs, etc.), preferably in an NGO; and experience with importation process (Single window, EDA application and other authority requirement is an asset. 

Required knowledge & skills:

• Good knowledge of procurement standards and donors’ guidelines, and of the Ethiopian procurement policy.

• Good practice of Microsoft Office and Internet tools; and very good in excel

• Very good communication, negotiation and writing skills.

Language:

• English and Amharic.

• Any other local language.

Expected personal characteristics:

• Ability to work independently, take the initiative and take responsibility in a proactive approach

• Self-motivated, flexible and adaptable to the needs of the team and organization

• Strong commitment in humanitarian principles

• Resilience to stress

• Diplomacy and open-mindedness

• Honest and trustworthy 

• Reliable, rigorous and well organized 

• Able and willing to learn to extend his/her scope of work 

• Motivated and dedicated to his/her job 

OUR COMMITMENTS

• Première Urgence Internationale sees diversity of nationalities, genders, beliefs, profiles and statuses among its Human Resources as a major asset for its humanitarian action and therefore compels itself to the strict observance of the principle of non-discrimination throughout its recruitment process.  

• Première Urgence Internationale applies a policy of zero tolerance towards exploitation, sexual abuse and mistreatment, in all its forms, of women, children and all other vulnerable persons. It engages all its staff to promote, disseminate and respect the principles set out in its ethical charter.

• Please note that Première Urgence Internationale shall not in any case request a financial contribution for administrative costs related to recruitment. Any such information would be fraudulent, please disregard it. 

How To Apply

APPLICATION PROCEDURE

If you are interested in the position of Procurement Officer, please strictly follow the instructions below.

Step 1: Fill out the application form at THIS LINK

Step 2: After successfully completing the form, submit the following documents via THIS LINK

• A non-returnable CV

• A cover letter clearly stating your motivation

• Three professional references

Subject line must read: " PROCUREMENT OFFICER"

Applications that do not follow this two-step process will not be considered.

Deadline: Saturday August 02, 2025

NB: Only short-listed applicants will be communicated on, and the selection process includes technical test and an interview.