Job Title:                                Holding Senior Secretary I               

Department/Service:             Office of the DCEO, Holding Resources and Services   

Reports to:                             DCEO, Holding Resources and Services Management  

About Tamrin Investment Holding Company

Tamrin Investment Holding aspires to be Ethiopia's premier investment holding company, driving sustainable growth across a diversified portfolio of subsidiaries. Our current subsidiaries include Tamrin Automotive, Tamrin Trade and Agriculture, Tamrin Transit, Forwarding and Logistics, Demera Hotel and Tourism, and AMTE Construction Works. We are actively expanding our portfolio with the addition of new subsidiaries in the future. Our commitment lies in maximizing shareholder value, cultivating a culture of excellence, and making a meaningful contribution to the Ethiopian economy

Are you an exceptionally organized and proactive administrative professional with a keen eye for detail? Do you thrive in a dynamic corporate environment and excel at providing top-tier support? Our prominent holding company is seeking a highly skilled and experienced Holding Senior Secretary to join our team.

In this pivotal role, you'll be instrumental in ensuring the smooth and efficient operation of the Office of the DCEO, Holding Resources and Services. You'll leverage your expertise to manage complex schedules, handle confidential information with discretion, and provide comprehensive administrative and secretarial support that keeps our executive team at the forefront.

Duties & Responsibilities:

• Executive Support: Provide high-level secretarial and administrative support to the DCEO, Holding Resources and Services, and other assigned work units, acting as a central point of contact for administrative matters.

• Office Management: Take full ownership of office management duties, including organizing and coordinating meetings, managing correspondence, and overseeing the overall affairs of the office with precision and efficiency.

• Information Management: Expertly manage and maintain confidential documents, records, and files, ensuring accuracy, accessibility, and compliance with company policies. This includes indexing, filing, scanning, and compiling reports.

• Communication Hub: Facilitate seamless communication by drafting and proofreading a variety of routine letters and correspondences, registering incoming and outgoing documents, and transmitting messages and instructions accurately.

• Resource Stewardship: Oversee the proper operation and care of office equipment (faxing, word processing, printing, reproducing, computing) and manage office facilities and stationery with diligence and economy.

• Proactive Assistance: Anticipate needs and proactively handle a range of clerical duties to ensure the DCEO and assigned units can focus on strategic initiatives.

• Perform other related duties as directed by the immediate supervisor 

Job Requirements

• Education:

  • A first degree from a recognized university/college in Management, Business Administration, Human Resource Management, or Office Services Management, plus a Level IV (10+3) Diploma in Secretarial Science & Office Management or Computer Science, with 4 years of relevant work experience in secretarial work and office management.

                                     OR

  • A Level IV (10+3) Diploma from a recognized college/TVET in Secretarial Science and Office Management or Computer Science, with 8 years of related work experience, including at least 3 years in an Executive Secretary or Senior Secretary position.

• Skills & Attributes:

  • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively in a fast-paced environment.

  • Proven ability to handle confidential information with the utmost discretion and professionalism.

  • Strong written and verbal communication skills, with excellent grammar and proofreading abilities.

  • Proficiency in modern office software and equipment, including word processing, spreadsheets, presentations, and communication tools.

  • A proactive and resourceful approach to problem-solving.

  • High attention to detail and accuracy.

How to Apply

APPLICATION PROCEDURE:

Interested and qualified applicants need to submit ONLY once their non - returnable application with CV for one vacancy. The vacancy reference number along with the title & Duty station need to be written in the application letter. 

• Applicants can directly apply through THIS LINK and make sure your application and CV should be in PDF only. Only short listed candidates will be contacted.