Position Title: Personal Assistant to CEO / Office Manager – CEO Office

 Location: Juba, South Sudan 

Reporting To: Chief Executive Officer

 Employment Type: Full-Time (Executive Support Level) 

We are  is seeking an experienced and highly trusted Personal Assistant (PA) to the CEO / Office Manager for the CEO Office to provide executive-level support, coordination, and confidential administrative oversight. This role requires exceptional organizational, communication, and leadership skills to manage the CEO’s office with discretion and efficiency.

The ideal candidate will have 10+ years of experience supporting senior executives, particularly CEOs, and possess proven capabilities in executive correspondence, calendar control, office administration, travel logistics, and internal coordination across departments.

Duties & Responsibilities:

• Manage and organize the CEO’s schedule, meetings, appointments, and communications

• Coordinate official correspondence, presentations, and strategic documentation for internal and external stakeholders

• Maintain confidentiality in sensitive matters including board communications and company strategies

• Oversee CEO office operations including filing, reporting, and guest protocol

• Liaise between CEO and management teams to ensure timely decision-making and follow-up

• Support coordination of business travel, visa processing, logistics, and protocol arrangements

• Monitor administrative systems and recommend office improvements where necessary

• Supervise support staff assigned to CEO office (e.g. drivers, receptionists, messengers)

• Assist in managing CEO’s office budget, petty cash, and procurement requests

• Organize executive workshops, retreats, and corporate events linked to the CEO’s mandate

Job Requirements

Qualifications

• Bachelor’s or Master’s degree in Business Administration, Management, or related field

• Minimum of 10 years working experience as Personal Assistant to CEO or senior executive management

• Proven ability to work independently with sound judgment and high integrity

• Excellent verbal and written communication skills in English

• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and business communication platforms

• Strong attention to detail and ability to multitask in high-pressure settings

• Discretion and loyalty in handling confidential matters

• Previous experience in a construction, engineering, or infrastructure firm is a distinct advantage

• Strong interpersonal skills and ability to interact with high-level officials 

How to Apply

• Interested candidates should send their application letter and updated CV to:  hr02gsconstruction@gmail.com Subject Line: Application – PA to CEO / Office Manager – Juba

• Only shortlisted candidates will be contacted. Competitive package offered based on experience.