Job Expired

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General Services Officer

VisionFund Micro-Finance Institution

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Business

Business Administration

Addis Ababa

1 Position

2025-08-01

to

2025-08-06

Required Skills

business management principles

Fields of study

Business Administration

Full Time

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Job Description

Re-advertised

Opening Date:     August 01, 2025 

Position:         General Services Officer 

Duty station:      Addis Ababa /Head Office/

Duties and Responsibilities

  • Support in the development of general services administration regulations and guidelines.

  • Supports in revision and development of fleet management policy when required

  • Plan, organize, and direct the functions related to the servicing, maintenance and repair of vehicles, generators, motorcycles and equipment’s.

  • Manage all service contracts with service-providing companies and vendors including insurance companies, garages, security and cleaning companies, etc.

  • Ensure efficient fleet management system are employed

  • Complete accurate data entry for all daily work logs in the Fleet software tracking system

  • Monitor the location of vehicles using the GPS platform, creating reports on location, idle time, and speeding alerts;

  • Prepare fuel consumption and vehicle cost analysis report on a monthly basis and submit to the department office;

  • Receive vehicle requests and assign drivers/vehicles in an equitable manner

  • Follow-up & ensure vehicles, motorcycles & generators management practice compliance with company policies and procedures, used for the intended business purpose, manage drivers’ behavior, and ensure users accountability for policy violation;

  • Ensure routine servicing and maintenance of vehicles/generators/motorcycles are carried out on time and initiate requisition

  • Ensure safeguard of all vehicles and motorbikes to have appropriate insurance coverage against accidents including 3rd party insurance, record & report accident claims for insurance company, manage the claims issues and follow up the claims until settlements;

  • Ensure that the organization’s vehicles/motorcycles are inspected & have an appropriate plate number and ownership title book.

  • Acting as liaison officer by representing the company to various offices related to fleet management & general service activities,

  • Supervises and follows up the timely repair of office equipment, furniture, utility water and electric systems & prepare cost estimates for office renovation & maintenance; monitor and submit justifications for expenditure.

  • Conducts regular visits to branch offices to assess the condition of assets & recommend any disposal/maintenance/renovation needs;

  • Coordinate support team /drivers/office attendants/mechanics/ across the institution;

  • Takes a leading role in office renovation & construction. Planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises; and common areas including parking.

  • Maintain vehicle/motorcycle history record & put in place policies to guard against property abuse;

  • Manage the disposal & ownership transfer activities for obsolete & nonfunctional fixed assets

  • Prepares and submits monthly, quarterly and annual report to the supervisor.

  • Performs other related duties as assigned by the supervisor.

Job Requirements

EDUCATION/TRAINING

  • BA Degree in Management, Business Administration or related fields

EXPERIENCE:

  • 3 years of relevant experience.

TECHNICAL AND OTHER SKILLS

  • Integrated knowledge and understanding of support services concepts, practices, systems, and procedures;

  • Ability to interact and deal with people;

  • Basic computer skills;

  • Good written and oral communication skills.

How To Apply

Candidates who fulfill the requirements can send their application, curriculum vitae, names and addresses of up to three references and non-returnable copies of credentials to: VFE_vacancy@wvi.org

Note: - Only short-listed candidates will be contacted for subsequent assessment

Women applicants are highly encouraged to apply

Fields Of Study

Business Administration

Skills Required

business management principles

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BA Degree in Management, Business Administration or in a related field of study with relevant work experience Duties and Responsibilities: - Support in the development of general services administration regulations and guidelines.  - Supports in revision and development of fleet management policy when required - Plan, organize, and direct the functions related to the servicing, maintenance and repair of vehicles, generators, motorcycles and equipment’s.

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