Re-advertised

Opening Date:     August 01, 2025 

Position:         General Services Officer 

Duty station:      Addis Ababa /Head Office/

Duties and Responsibilities

• Support in the development of general services administration regulations and guidelines.

• Supports in revision and development of fleet management policy when required

• Plan, organize, and direct the functions related to the servicing, maintenance and repair of vehicles, generators, motorcycles and equipment’s.

• Manage all service contracts with service-providing companies and vendors including insurance companies, garages, security and cleaning companies, etc.

• Ensure efficient fleet management system are employed

• Complete accurate data entry for all daily work logs in the Fleet software tracking system

• Monitor the location of vehicles using the GPS platform, creating reports on location, idle time, and speeding alerts;

• Prepare fuel consumption and vehicle cost analysis report on a monthly basis and submit to the department office;

• Receive vehicle requests and assign drivers/vehicles in an equitable manner

• Follow-up & ensure vehicles, motorcycles & generators management practice compliance with company policies and procedures, used for the intended business purpose, manage drivers’ behavior, and ensure users accountability for policy violation;

• Ensure routine servicing and maintenance of vehicles/generators/motorcycles are carried out on time and initiate requisition

• Ensure safeguard of all vehicles and motorbikes to have appropriate insurance coverage against accidents including 3rd party insurance, record & report accident claims for insurance company, manage the claims issues and follow up the claims until settlements;

• Ensure that the organization’s vehicles/motorcycles are inspected & have an appropriate plate number and ownership title book.

• Acting as liaison officer by representing the company to various offices related to fleet management & general service activities,

• Supervises and follows up the timely repair of office equipment, furniture, utility water and electric systems & prepare cost estimates for office renovation & maintenance; monitor and submit justifications for expenditure.

• Conducts regular visits to branch offices to assess the condition of assets & recommend any disposal/maintenance/renovation needs;

• Coordinate support team /drivers/office attendants/mechanics/ across the institution;

• Takes a leading role in office renovation & construction. Planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises; and common areas including parking.

• Maintain vehicle/motorcycle history record & put in place policies to guard against property abuse;

• Manage the disposal & ownership transfer activities for obsolete & nonfunctional fixed assets

• Prepares and submits monthly, quarterly and annual report to the supervisor.

• Performs other related duties as assigned by the supervisor.

Job Requirements

EDUCATION/TRAINING

• BA Degree in Management, Business Administration or related fields

EXPERIENCE:

• 3 years of relevant experience.

TECHNICAL AND OTHER SKILLS

• Integrated knowledge and understanding of support services concepts, practices, systems, and procedures;

• Ability to interact and deal with people;

• Basic computer skills;

• Good written and oral communication skills.

How To Apply

Candidates who fulfill the requirements can send their application, curriculum vitae, names and addresses of up to three references and non-returnable copies of credentials to: VFE_vacancy@wvi.org

Note: - Only short-listed candidates will be contacted for subsequent assessment

Women applicants are highly encouraged to apply