ETHIOPIAN AGRICULTURAL TRANSFORMATION INSTITUTE

Position:                                  Junior Finance Officer 

Term of Employment:            One Year with the possibility of extension

Duty Station(s):                      Oromia (Based at Addis Ababa)

BACKGROUND:

The Ethiopian Agricultural Transformation Institute (ATI), formerly known as the Agricultural Transformation Agency (ATI), is a strategy and delivery-oriented government institute created to help accelerate the growth and transformation of Ethiopia’s agriculture sector, which is a key contributor to the country’s GDP, exports, and workforce. The ATI’s work is centered on improving the livelihoods of smallholder farmers (SHFs) across the country for improved income, inclusiveness, resilience, and sustainability. 

The ATI works to transform the agriculture sector in Ethiopia by conducting policy and analytical studies, providing technical implementation support and capacity building, coordinating.  platforms to better integrate partners and projects, and designing and directly leading several innovative/pilot interventions. The Institute joins forces with various stakeholders, including policymakers, researchers, farmers, and development partners, to support the implementation of agricultural development programs and initiatives. In addition, the ATI collaborates with national and international partners to facilitate knowledge exchange and learning opportunities. The Institute plays a crucial role in generating and disseminating information to support evidence-based decision-making in Ethiopia’s agricultural sector.

Our Culture

We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results.  Our culture is one where talented, dedicated, and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results. At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector.  We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training.  We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training, and mentorships necessary to achieve their career goals.

POSITION SUMMARY:

On behalf of the regional office, collect funds and effect payments according to ATI standard procedures. The main function is to collect money and effect different form of payments like workshops and other procurement related payments that daily occurs in relation to the regional ATI office.    

Duties & Responsibilities:

• Prepare receipt vouchers and collect cash and/or cheque from various sources and organizations and deposit intact into the regional Bank accounts.

• Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers. 

• Intact deposit all collections received from advance settlement or other sources.

• Prepare Cheque and effect payment as per the ATI policy and procedure manual.

• Record daily transactions and reconciliations on spread sheet.

• Maintain custody of financial documents, Cheques and other files.

• Effect payments related with the workshop across the region upon requests and necessary documents fulfilled.

• Maintain petty cash fund, keep in a safe place, and prepare cash report with all supporting documents.

• Request for replenishment when the expenditure reaches 75% of the petty cash fund upon the authorization and approval of the Cluster Secretariat Lead and Finance Officer-Regional.

• Prepare payment vouchers (for Cash and Cheque payments) as per approved payment requests and/or authenticated invoices and receipts and present the vouchers for verification and approval by the responsible persons. 

• Make cash/cheque payments only after getting approval/authorization from the Responsible authority.

• Prepare receipts for Government withheld taxes, VAT & WHT, and provide to the supplier upon effecting the payment.

• Obtain a copy of VAT registration certificate and TIN from suppliers whenever effecting a payment.

• Keep payment vouchers and their supporting documents in a safe place until they are transferred to the head office monthly.

• For reconciliation purposes, keep a copy of each payment and maintain it in the regional office.

• Prepare receipt vouchers and collect refunds for personal telephone, faxes, and vehicle usage.

• Prepare weekly cash position for the consumption of bank signatories.

• Reconcile cash accounts with financial documents and update the cash book regularly. 

• Checks and pay all office bill /telephone, fax, water, electricity, house rents, etc. on time.

• Comply with all relevant ATI policies and procedures. 

• Ensure the effective and efficient use of all ATI resources to keep costs low.

• Perform all other duties related to the position and assists the Senior Finance Officer in his/her daily routine.

Job Requirements

Required qualifications, competencies, skills, training, and experience:

• BA degree in accounting from a recognized university/college.

• At least two years of experience working as a junior finance officer or related position. 

•  Skill in the overall management of cash. 

• Knowledge in Microsoft applications is a must; knowledge of accounting software like QB, Peachtree, and others is advantageous.

• Good knowledge of spoken and written English and Amharic, and the local language is highly desired.

How to Apply

We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) a CV (maximum 5 pages) to THIS LINK. It is mandatory to mention the position title under the subject line of your cover letter. Please DO NOT submit scans of certificates with your application.

Women are highly encouraged to apply 

NB. Only short-listed candidates will be contacted.