We are seeking to appoint a full-time Finance Manager with a good level of experience in finance, accounting, and auditing. The role is to support project finance management, requesting, reporting, reconciling, and dealing with issues of finance in FBS-Ethiopia, Haramaya University. Foodborne Disease Surveillance-Ethiopia (FBS-E) is a collaboration between Haramaya University, Ethiopian Public Health Institute, Denmark Technical University, George Washington University, and Missouri State University.

This post holder will oversee all finance for a 4-year externally funded project, ensuring that all financial transactions are appropriate and recorded, and in line with the donor guidelines. He/she will work closely with the Haramaya University head of Finance to set up appropriate project bank accounts, subaward contracts, and ensure payment to all subawards. The position holder will work closely with the project PI and the project manager to coordinate training and workshops, and disperse payments in accordance with donors’ compliance policies. 

The projects operate in four different HDSS sites (Hararghe, Arba Minch, Butajira, and Debre Berhan). The post-holder will be responsible for working closely with partners in handling finance, following project milestones, adhering to policies and regulations of funders, report summaries. The person will also work with Haramaya University cashiers in disbursing petty cash and making purchases. The post-holder will closely work with the university's finance and accounting department.

Haramaya University, Oromia, Ethiopia

Haramaya University is one of the oldest Universities in Ethiopia, with its first intake in 1954. It is about 17km from the city of Harar, 40km from Dire Dawa (where there is a regional airport), and 510km East of Addis Ababa. The College of Health and Medical Sciences is based on a campus in Harar town to facilitate training of students in nearby hospitals. 

FOODBORNE DISEASE SURVEILLANCE-ETHIOPIA (FBS-E)

The FBS-E project collects longitudinal data from the general population using the HDSS sites. This project will use this platform to implement an integrated FBD surveillance system, building on the existing district health information system (DHIS2) and collecting additional relevant data for control and prevention of FBDs. The surveillance data will eventually be integrated into the current surveillance database system at the Ethiopian Public Health Institute. The system will be sustained through establishing a formal collaboration of stakeholders within the country.   

Post: Finance manager

Location: Harar

Responsible to: Project PI

Full Time/Part Time/Casual: Full-time

Duration of contract: : 4 years

Salary: Negotiable

Principal Duties and Responsibilities

The post holder will be responsible for overseeing all aspects of finance and accounting, including budgeting, payments, reconciliation, reporting, and forecasting. This role requires close collaboration with the project team in Harar and other locations as needed. The individual will also be responsible for creating and utilizing a financial management platform, along with the necessary processes and systems, to support both technical and operational functions.

Key Responsibilities

• Work on the project’s budget to align with rules and requirements

• Monitor overall financial performance, including partners 

• Alerts PIs/leaders on potential deviations in performance 

• Reports on monthly, quarterly, annual, and project end-of-line financial performances 

• Advise PIs/Leaders in good time in the course of project milestones 

• Work closely with partners and partner financial offices in supplying necessary information and reports 

• Make sure expenses are in line with agreements made and are proper.

• Work closely with the university's finance and accounting department.

• Keep an accurate database of finances and produce evidence at any time requested

• Review payment requests for accuracy, completeness, compliance, level of authorization, and clarity on the invoices.

•  Review disbursement requests for accuracy, documentation, and validity; effect payment to the right vendor from the project.

•  Review accounts regularly to ensure the balances are complete and accurate;

• Assure accuracy of supporting documentation for accounting records;

• Engage in monthly monitoring of salaries and arrange timely payment of salaries.

• Follow up and control payable and receivable accounts.

• Receives original transaction documents, checks completeness and correctness, and passes them to the immediate supervisor.

• Participates in the preparation of draft financial statements.

• Assists the project manager in the Implementation of the internal control system and the financial procedures manual of the organization.

This job description outlines the current requirements of the position; however, it may be revised in the future as duties and responsibilities evolve, with full consultation with the employee in the role. The employee may also be asked to perform other reasonable duties, tasks, or responsibilities in addition to their regular duties.

Job Requirements

Essential requirements

• Master of Arts in Accounting and Finance 

• Seven years of relevant work experience 

• Excellent verbal, written, and communication skills in English, Amharic, and Afaan Oromo

• Ease of using computers with mastery of application software such as MS Word, MS Windows, and MS Excel. 

• Ability to compose professional communication

• Good level of experience working on internationally funded projects

Desirable requirements

• Strong set of personal values, including integrity, honesty, and a desire to be of service

• Women are highly encouraged to apply. 

How To Apply

Haramaya University, Human Resources and Development Directorate, Administrative Building, Office Number 117. 

College of Health and Medical Sciences, HR office, Harar Campus, Haramaya University, or 

Email: arezak6@gmail.com and twdoc@live.com

Deadline of Application 

Within 10 working days after the announcement of this Vacancy

Application Document 

A cover letter and CV capturing all educational documents and recent working experience.

Please include all educational certificates.