Shayashone PLC (SYS) is a leading agribusiness company in Ethiopia, boasting over a decade of experience and a remarkable trajectory of transformative impact. As an icon of progress, the company’s expertise extends beyond agriculture and agri-business services, as it continues to diversify its reach into other sectors, driven by a profound commitment to serving the unserved. SYS’s unwavering dedication has left an indelible mark, reaching and empowering over 10 million farmers across Ethiopia and neighboring countries. This has been achieved through dynamic partnerships with local, international, and governmental organizations, fostering collaborative solutions to address the evolving needs of the agricultural landscape.

Throughout its journey of success, SYS has implemented a remarkable array of impactful projects. This includes training more than 7,000 agricultural extension workers and arranging technology demonstrations in over 10,000 villages across Ethiopia. At the heart of these accomplishments lies the Hermetic Storage Technology (Purdue Improved Crop Storage (PICS) bags), a pioneering solution that has gained widespread acceptance as the most successful technology in preventing post-harvest losses.

The company’s recent expansion into the educational sector further reflects its commitment to holistic development and its unwavering focus on addressing diverse needs within the communities it serves. In partnership with the Mastercard Foundation, the Ministry of Education of the FDRE (MoE), and Arizona State University (ASU), SYS is implementing the project titled eLearning for Strengthening Higher Education (e-SHE). This project aims to enhance the quality, accessibility, and affordability of higher education by launching a digital Learning Management System across public universities in Ethiopia.

The Administrative Assistant will provide essential support to ensure the smooth operation of the office, assist with HR operations, and handle day-to-day administrative tasks. This role involves maintaining a well-organized and efficient office environment, supporting basic HR tasks, handling reception duties, and managing office supplies and correspondence.

Quantity Required: 1

Duties and Responsibilities:

Office Maintenance & Housekeeping

• Ensure the office is clean, organized, and presentable for both employees and visitors.

• Manage the upkeep of common areas such as meeting rooms, breakroom, and restrooms.

• Coordinate with housekeeping staff vendors as needed to maintain office cleanliness and modifications as needed.

Reception & Front Desk Support

• Greet and direct visitors and clients, creating a professional and welcoming atmosphere.

• Answer, screen, and forward incoming phone calls to appropriate staff members.

• General inquiries and assist visitors with directions or information.

• Manage incoming and outgoing mail and packages, ensuring they are distributed to the appropriate departments. HR Operations & Admin Support

• Support HR in general administrative tasks, including scheduling interviews and onboarding support.

• Handle employee insurance claims and facilitate payment as well as report data on a monthly basis.

• Managing Company vehicles insurance coverage and maintenance schedule.

• Plan and execute employee engagement activities (with the HR team as a whole)

HR Operations & Admin Support

• Support HR in general administrative tasks, including scheduling interviews and onboarding support.

• Handle employee insurance claims and facilitate payment as well as report data on a monthly basis.

• Managing Company vehicles insurance coverage and maintenance schedule.

• Plan and execute employee engagement activities (with the HR team as a whole)

Travel & Accommodation Coordination

• Assist with booking travel arrangements, including flights and accommodation.

• Maintain an up-to-date record of hotel credit agreements and renew annually as required.

• Ensure all travel arrangements are accurate and in line with company policies.

• Ensure all necessary documentation (e.g., visas and work permits) is in place for employee travel.

General Office Administration

• Manage office supplies, ensuring that all necessary materials are well-stocked and available including materials to be given to new joiners (onboarding pack)

• Assist in scheduling meetings, maintaining calendars, and handling appointment coordination. (Primarily for HR manager and GM

• Organize and distribute office correspondence and documents.

• Handle routine office tasks such as filing, photocopying, and managing office equipment maintenance.

Skills and Competencies

• Strong problem-solving and decision-making abilities.

• Excellent time management and ability to prioritize tasks effectively.

• Attention to detail and accuracy in administrative tasks.

• Ability to handle confidential information with discretion.

• Strong interpersonal and customer service skills.

• Adaptability and willingness to take on new challenges.

• Ability to work efficiently under pressure and meet deadlines.

Job Requirements:

• Education: Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.

• Experience: 0-3 year

• Previous experience in an administrative or front desk role is an advantage. • Excellent verbal and written communication skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), email and calendar management.

• Strong organizational and multitasking abilities.

• Professional appearance and attitude.

• Ability to work independently and as part of a team.

• Fluency in Amharic and English is required.

Benefit and Compensation

• Competitive salary and benefit package

• Opportunities to work in a dynamic environment

• Supportive and collaborative team culture where one can nurture existing skills and develop new ones

How to Apply:

• Use THIS LINK to apply

• Only shortlisted candidates will be contacted

SYS is an equal opportunity employer, and all staff will receive fair treatment without regard to age, race, national origin, disability status, gender, religion, marital status, condition of pregnancy, genetic information, or any other legally protected characteristics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.