Moti Engineering
Business
Business Administration
Addis Ababa
5 years
1 Position
2025-09-25
to
2025-10-25
organise facilities for office personnel
Business Administration
Management
Full Time
Share
Job Description
Department: Executive Office
Reports to: Chief Executive Officer (CEO)
Location: Addis Ababa
Employment Type: Full-Time
We are seeking a highly organized, professional, and proactive Executive
Secretary to the CEO to provide high-level administrative support to the
Chief Executive Officer. The ideal candidate will manage schedules,
prepare documents, facilitate internal and external communications, and
ensure smooth operational workflow at the executive level.
• Manage the CEO’s calendar, schedule appointments, meetings, and
travel itineraries.
• Prepare and organize documents, reports, presentations, and
correspondence for executive-level meetings.
• Serve as the first point of contact between the CEO and
internal/external stakeholders.
• Attend meetings, take accurate minutes, and ensure timely
distribution and follow-up.
• Handle confidential and sensitive information with discretion and
professionalism.
• Coordinate and support management meetings, executive team
activities, and company events as required.
• Monitor and respond to emails and communications on behalf of the
CEO, when authorized.
• Liaise with senior executives, department heads, clients, and partners
to support business operations.
• Track deadlines, priorities, and action items to ensure efficient time
and task management.
• Maintain organized filing systems (physical and digital) for easy
document retrieval.
Qualifications and Skills:
Education:
• Bachelor’s degree in business administration, Management,
Communications or related field.
• Additional certification in Executive Assistance or Office
Administration is an advantage.
Experience:
• Minimum of 5 years of experience in a similar role supporting C-level executives.
• Prior experience in a corporate or high-paced environment is
preferred.
Key Competencies:
• Exceptional written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of discretion, confidentiality, and integrity.
• Advanced proficiency in Microsoft Office Suite (Word, Excel,
PowerPoint, Outlook).
• Ability to work independently, take initiative, and solve problems
proactively.
• Professional appearance and demeanor.
• Strong interpersonal skills and emotional intelligence.
• Ability to remain calm and efficient under pressure.
Additional Information:
• May require occasional travel and extended working hours.
• The role requires a strong commitment to excellence and executive
level service delivery.
Only qualified & interested candidates are encouraged to apply for this position:
1.1. For online applicants, please attaché and send:
• the completed Job applicant’s summary form, with your updated CV & credentials copy, stating the position (Executive Secretary to CEO) on the subject line; and mail to recruitment@motiengineering.com CC to “vacancy@motiengineering.com
o Or
1.2. physically drop:
• Your completed Job applicant’s summary form with updated CV & Copy of credentials at our Office Located: “Africa Avenue, Mega House/building, 3rd floor office No 309/ 307. For further Information, you can call /Contact on: - +251114702142/+251114701635/+251114702015
Fields Of Study
Business Administration
Management
Skills Required
organise facilities for office personnel
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