VIRTUAL EQUB PLC is a financial institute established in 2010 E.C to revolutionize the traditional operation of EQUB by introducing a technology solution to create accessibility and opportunity.

Over the past 8 years, VIRTUAL EQUB PLC has helped thousands of individuals and businesses to access financial resources to ensure their growth and business sustainability. Our company is pushing even for more digital financial solutions customized to our customers' needs.

VIRTUAL EQUB PLC would like to recruit potential candidates for the position of Executive secretary and receptionist. Therefore, qualified applicants who can perform the following responsibilities and satisfy mentioned requirements are invited to apply for the job vacancy.

Employment type: - Permanent - Fulltime

Required person: - 1 (One)

Salary & Benefits: - Negotiable

Work Place: - Addis Ababa, Meskel flower

Application period: October 6 – October 13, 2025

Work experience: 1 year and above

AGE: 20-25

The Executive Secretary at Virtual Equb is responsible for providing high-level administrative and organizational support to the executive team. This role ensures seamless coordination of executive schedules, effective communication, and efficient management of confidential information to enhance the productivity and effectiveness of the organization’s leadership.

Duties & Responsibilities:

1. Administrative Support

• Manage and maintain executives’ schedules, including appointments, meetings, and conferences.

• Prepare and organize meeting agendas, documentation, and follow-up materials.

• Handle correspondence (emails, letters, and phone calls) on behalf of executives, ensuring timely responses.

• Maintain a well-organized filing system for records, reports, and other confidential documents.

2. Communication and Coordination

• Serve as the primary point of contact between executives and internal/external stakeholders.

• Coordinate with various departments to ensure smooth communication and information flow.

• Draft and proofread correspondence, reports, and presentations for accuracy and professionalism.

3. Meeting and Event Management

• Schedule, organize, and coordinate meetings, virtual events, and conferences.

• Take accurate meeting minutes, distribute them to relevant stakeholders, and track action items.

• Assist in the planning and execution of corporate events or special projects.

4. Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and integrity.

• Protect and secure the company’s intellectual property, data, and communications.

5. Operational Efficiency

• Monitor office supplies and order replacements when needed.

• Assist with travel arrangements, including bookings, itineraries, and expense reporting.

• Support the implementation of administrative policies and procedures to streamline operations.

6. Additional Responsibilities

• Anticipate the needs of executives and proactively manage their administrative tasks.

• Act as a liaison between the executive team and the rest of the organization.

• Perform other duties as assigned by the GM or senior management.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).

• Strong organizational and multitasking abilities.

Soft Skills:

• Excellent verbal and written communication skills.

• Strong interpersonal and problem-solving abilities.

• High level of discretion and confidentiality.

• Proactive, detail-oriented, and capable of working under pressure.

Performance Metrics:

• Timeliness in completing tasks and meeting deadlines.

• Accuracy and quality of work (e.g., reports, minutes, correspondence).

• Effective communication and coordination with stakeholders.

• Confidentiality and professionalism in handling sensitive information.

Core Competencies

• Excellent interpersonal and communication skills

• Strong organizational and time management abilities

• Professional demeanor and customer service orientation

• Attention to detail and accuracy in documentation

• Ability to multitask and prioritize under pressure

• Discretion and integrity in handling confidential matters

• Adaptability and willingness to learn new systems and processes

Job Requirements

Minimum Educational Requirements

• Degree in ,  Management,  ,marketing, office management ,  Business , or other related field.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Basic written and spoken English and good communication skills.

• Proficient in writing Amharic in word

Work experience

• 1 years and above experience

Requirement Skill

Oral and written communication

Time management

Problem solving

How To Apply

Application letter, CV and scanned educational and work experience documents are expected to be attached email addresses. By email: hr@virtualequb.com