Equipment:

• Computer with accounting software (e.g., QuickBooks, Xero)

• Printer and scanner for document management Software:

• Accounting software (e.g., QuickBooks, Xero) Microsoft Office (Excel

• A Stock Control and Inventory Expert is a key role in a manufacturing company, responsible for maintaining accurate inventory records, optimizing stock levels, and ensuring a smooth flow of materials to production

• This role requires a strong understanding of inventory management principles, analytical skills, and the ability to work collaboratively across different teams.

• By meeting the educational, certification, and experience requirements, individuals can excel in this vital and impactful role, contributing significantly to the efficiency and success of the organization

• Responsible for managing the inventory and stock transactions of a company. Maintain accurate records of finished goods inventory, including receipts and adjustments.

• Maintaining accurate records of stock levels, tracking stock movements, conducting stock audits, and analyzing stock data to ensure efficient stock management and compliance with regulations..

• Maintain accurate records of stock levels and stock movements.

• Monitor stock transactions and ensure timely updates in the stock ledger.

• Maintain accurate records of finished goods inventory, including receipts, shipments, and adjustments.

Inventory Management and Control:

1. Implementing  Inventory  Control Procedures: Developing, implementing, and maintaining robust inventory control procedures to ensure accurate tracking and management of all stock items.

2. Monitoring Stock Levels: Regularly monitoring stock levels for raw materials, work-in-process (WIP), and finished goods, and identifying discrepancies and potential shortages or overstock situations.

3. Conducting Cycle Counts: Planning, coordinating, and executing regular cycle counts to verify the accuracy of inventory records and identify root causes of discrepancies.

4. Analyzing Inventory Variances: Investigating inventory variances, identifying root causes, and implementing corrective actions to prevent recurrence.

5. Managing Returns and Disposals: Handling returns of materials from production and coordinating the disposal of obsolete or damaged inventory in accordance with company policies.

6. Optimizing Stock Levels: Analyzing inventory data to identify opportunities to optimize stock levels and reduce carrying costs while ensuring adequate stock availability for production.

7. Data Analysis and Reporting:

Generating Inventory Reports: Creating regular and ad-hoc inventory reports, including stock level reports, cycle

count results, slow-moving inventory reports, and variance analyses.

1. Analyzing Inventory Data: Analyzing inventory data to identify trends, patterns, and areas for improvement, and providing insights to management.

2. Developing   Key              Performance Indicators (KPIs): Defining and tracking KPIs related to inventory management, such as inventory turnover, stockout rates, and inventory accuracy.

3. Data interpretation and presentation: Presenting data to various stakeholders in a clear and concise way for understanding and decision making.

4. System and Process Improvement:

   1. Identifying  Process Improvement Opportunities: Identifying  are commending improvements to existing stock control and inventory management processes.

   2. Implementing Best Practices: Implementing industry best practices for inventory management, including FIFO (First-In, First-Out) and lean inventory principles.

   3. Participating in System Implementation: Participating in the implementation of new ERP or inventory management systems, including data migration and user training.

   4. Standardizing the stock keeping and handling process: Ensuring that all relevant SOP are updated and followed.

5. Material Handling and Storage:

   1. Ensuring Proper Storage: Ensuring that all materials are stored in a safe and organized manner, in compliance with safety regulations and company policies.

   2. Optimizing Stockroom Layout: Contributing to the optimization of stockroom layout to improve efficiency and accessibility.

   3. Managing Material Handling Equipment: Ensuring the proper use and maintenance of material handling equipment.

6. Cross-Functional Collaboration:

   1. Working with Production: Collaborating with production teams to ensure the timely availability of materials and resolve any inventory-related issues.

   2. Working with Purchasing: Coordinating with purchasing teams to ensure that orders are placed accurately and that materials are received and stored properly.

   3. Communicating with other departments: Communicate with other departments about the stock levels, inventory related issues, and any other information needed.

   4. Supporting sales team: Providing inventory information to the sales team to assist in understanding inventory levels for sales planning.

Compliance and Documentation:

1. Ensuring Compliance with Regulations: Ensuring that all stock control activities comply with relevant industry regulations and safety standards.

2. Maintaining Accurate Records: Maintaining accurate and up-to-date documentation for all inventory activities, including receiving, storing, and issuing of materials.

3. Assisting with Audits: Supporting internal and external audits related to inventory management..

4. Ensure compliance with company policies and regulatory requirements related to stock management.

5. Work closely with production, procurement, and logistics teams to coordinate inventory activities.

6. Provide support during stocktaking activities and assist in resolving any stock-related issues.

Perform other job-related duties as required by the company.

Job Requirements

The minimum of Bachelor's Degree is Required:

Preferred Disciplines

• Bachelor’s Degree in Supply Chain Management, Logistics, Operations Management, or a related field:

• This is often preferred, providing a theoretical understanding of inventory management principles and supply chain concepts.

If possible an additional

• Associate's Degree or Vocational Training in a related field with equivalent experience: Can also be acceptable as long as they have the relevant experience.

• Bachelor’s degree in Accounting, Finance, or a related field. A Master’s degree in Accounting or Finance is preferred. +

OR

Master's Degree in Finance administration, Business, Management, Business/Administration, Accounting, Marketing, Finance, MBA

• Proficiency in financial planning and analysis software (e.g., Excel, SAP)

• Basic Understanding of Inventory Management Principles: A basic understanding of inventory control techniques, cycle counting, and stock management.

• Strong Understanding of Inventory Management Principles: In-depth knowledge of inventory control techniques,

such as cycle counting, ABC analysis, and safety stock calculations

• Proficiency in Inventory Management Software: Solid experience with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics) and/or other inventory management software.

• Strong Analytical and Problem-Solving Skills: Ability to analyze complex data, identify trends, and develop effective solutions.

• Advanced Skills in Microsoft Excel: Proficiency in Excel for data analysis, reporting, and creating dashboards.

• Good Communication and Interpersonal Skills: Ability to communicate effectively with team members and other departments.

• Attention to Detail: Meticulous attention to detail and accuracy are crucial for maintaining accurate inventory records.

• Ability to work independently: Should be able to work independently with minimum supervision.

• Communication Skills: Strong verbal and written communication skills for report writing and presentations.

Project Management Skills: Ability to manage multiple projects and deadlines effectively.

• Certified Production and Inventory Management (CPIM): This certification demonstrates expertise in production and inventory management.

• Certified Supply Chain Professional (CSCP): This certification focuses on broader supply chain management and can be beneficial.

• Lean Six Sigma Certification (Green Belt or Yellow Belt): This can be beneficial for process improvement initiatives.

Certified Logistics Associate (CLA): This is an introductory certification in logistics and supply chain

Minimum of, 4+ years of experience in cost accounting, budgeting, or financial analysis, preferably within manufacturing or construction sectors.

• 4+ Years of Experience in Stock Control or Inventory Management: Hands-on experience in stockroom operations, inventory control, and material handling within a manufacturing environment is essential.

• Experience with ERP or Inventory Management Systems: Proven experience in using computerized inventory management systems.

• Experience in Data Analysis and Reporting: Ability to analyze inventory data, generate reports, and present findings to management.

Experience in Process Improvement: Demonstrated experience in identifying and implementing process improvements related to inventory management.

How To Apply

Submit your application, updated CV and supporting credentials via email: Graceconstructionchemicals@gmail.com. For more information contact Tel. +251901941230