The Office Administrator will be responsible for providing comprehensive administrative and secretarial support to ensure the smooth and efficient operation of the office. The role involves managing correspondence, maintaining records, coordinating meetings, and supporting day-to-day operational and executive activities. The ideal candidate is organized, proactive, detail-oriented, and able to manage multiple priorities with professionalism and discretion.

Duties & Responsibilities:

Administrative & Secretarial Support

• Manage incoming and outgoing correspondence (emails, letters, calls, and couriers).

• Draft, format, and proofread official letters, memos, and reports.

• Maintain and organize company files, contracts, and documentation—both electronic and hard copy.

• Schedule and coordinate meetings, appointments, and travel arrangements for management.

• Prepare meeting agendas, minutes, and follow-up actions.

• Handle confidential information with integrity and discretion.

Office Coordination

• Ensure smooth day-to-day running of the office, including supplies, logistics, and facility management.

• Manage relationships with service providers, vendors, and visitors.

• Monitor office inventory and place orders as needed.

• Assist in coordinating company events, trainings, and staff meetings.

Financial & Record Keeping

• Assist in processing petty cash, expense reports, and basic bookkeeping tasks.

• Maintain administrative records including attendance, leave requests, and HR files.

• Support the finance department in collecting invoices and documentation when required.

Communication & Liaison

• Serve as the first point of contact for inquiries and visitors.

• Coordinate communication between departments and external partners.

• Prepare and distribute internal communications, announcements, and schedules.

Job Requirements

Qualifications & Skills:

Education & Experience

• Diploma or Bachelor’s Degree in Office Administration, Business Management, or related field.

• Minimum of 2–4 years of experience in administrative or secretarial roles.

• Experience in an importing, engineering, or service company is an advantage.

Skills

• Excellent written and verbal communication skills in English and Amharic.

• Strong organizational and time management abilities.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Professional telephone etiquette and interpersonal skills.

• Ability to multitask and work under pressure with minimal supervision.

• High sense of responsibility, confidentiality, and integrity.

Personal Attributes:

• Reliable, disciplined, and service-oriented.

• Strong attention to detail and accuracy.

• Positive attitude and team player.

• Presentable and well-organized in appearance and work.

How To Apply

Fill this application form THIS LINK