Company’s and Role’s Overview

ABYS Trading PLC is the leading Manufacturing Company of Ethiopia which manufactures agriculture products both for local and international markets. It has been active since 2011 and exported over 40 high quality value added agricultural products which meet world relevant standards to three main destination countries such as America, Canada and Australia and other locations.  Moreover, it has distributed such products to local market. Nowadays, in line with government trade, marketing and development strategies, it strives to produce world class products of having high demand. This effort has allowed it to generate foreign currency and create job opportunity for 400 Ethiopian youths. Now it is seeking a qualified General Service (Fleet) Officer. The Officer will be responsible for coordinating the fleet operation (the team, material resource and the system). This role requires strong logistical planning skills, the ability to engage in multitask, and a focus on efficiency and cost-effectiveness.

Duties & Responsibilities:

• Manage and oversee the organization's vehicle and motorcycle fleet, ensuring that all vehicles and MB are maintained in good working condition, properly insured, and compliant with Transport policy and regulations of Ethiopia.

• Oversee the efficient deployment, timely submission of logbook reports, recording mileage, fuel consumption, and service history of each vehicles and report to General Service Manager.  

• Review payment request submitted from garage, corresponding to maintenance ordered and in consultation with General Service Manager

• Follow up on fleet report from Sululta office, compile the report and analyze vehicle usage data to optimize routes, reduce costs, and improve operational efficiency and submits reports on same to the General Service Manager.

• Support logistics operations, including the transportation of goods, materials, and personnel to various sites (ABAYS Factory, Shops, Airport, Railway station, rural area etc.).

• Ensure all vehicles & motorcycles comply with traffic regulations and Transport policies.

• Implement and enforce vehicle safety checks before trips, ensuring that all vehicles are roadworthy.

• Maintain communication with drivers, Head Office and field teams during emergency situations, providing logistical support as needed.

• Prepare and submit regular reports on fleet status, fuel usage, maintenance activities, and any incidents or accidents

• Ensure that all vehicles have the necessary safety equipment, tools, and documentation.

• Supervise and provide guidance to drivers, ensuring adherence to the ABAYS’s driving policies and safety protocols.

• Conduct regular performance evaluations for drivers and provide feedback or training as necessary.

• Report vehicle and motorcycle accidents to the insurance company promptly and follow up on claims with close consultation of the General Service Manager and Legal Advisor until repairs is completed.

• Ensure all vehicles are equipped with necessary field tools, including spare tires, and are serviced, washed, and greased on schedule.

• Ensure adherence to proper procedures when vehicles are checked in and out of the garage, in close consultation with the General Service Manager 

• Maintain up-to-date insurance coverage for all vehicles

• Ensure annual inspections by the authorized government authority before specified deadlines for all vehicles and motorcycles are completed on time.

• Maintain and organize all fleet-related documentation in consultation with the General Service Manager.

• Manage transportation requirements for the respective staff, including vehicle allocation and arrangement, when requested and approved, in close consultation with the General Service Manager.

• Facilitate the rental of vehicles for various activities, such as Van Sales, Staff service etc. 

• Implement and follow up a vehicle tracking system (GPS) to monitor the location, usage, and condition of vehicles in real-time, checks and verify that the log sheet report aligned with the GPS report, and submit the required summary report to the General Service Manager.

• Assist in the procurement of new vehicles, including developing specifications and working with vendors and manage the disposal of old or unserviceable vehicles in compliance with the ABAYS’s policies in close consultation of the General Service Manager. 

• Provide summarized weekly, monthly activity, quarterly, biannual and annual reports to the General Service Manager.

• Perform other activities as instructed by the General Service Manager/Director and General Manager.

  Benefits Package:

• Competitive salary and benefits package,

• Opportunities for career growth/development and bank loan for house and car

• A dynamic and collaborative work environment,

Job Requirements

Educational Background: 

• BA/BSC Degree/Diploma/ in Logistics Management, Automotive Engineering, Transport management, Supply Chain and Property Management, Materials Management or relevant field of study. 

Experience:

• Relevant experience of a minimum of two years in fleet, logistics, and supply chain management 

Additional Requirements:

• Understanding of GPS tracking systems for real-time vehicle monitoring.

• Ability to identify and mitigate risks associated with fleet operations.

• Very good analytical capacity, creativity and strong interpersonal communication skill. 

• Able to speak and write in English and 

• Excellent computer proficiency in Microsoft applications

How to Apply

• Please apply through THIS LINK

• For further information contact Tel: +251991607025/+251924383911