HALO is the world’s oldest and largest demining organization, with 10,000 staff in 30 countries. 98% of HALO’s staff are local employees and include a growing number of women. Wearing the HALO badge is to belong in a team sharing one purpose: serving people affected by conflict, clearing landmines and explosive remnants of war that threaten lives long after fighting has finished. At HALO, we pride ourselves in the life-saving work we do, and have correspondingly high expectations of the staff we employ. 

The logistic assistant plays a vital role in ensuring accurate, clear, and culturally appropriate communication between HALO’s Management Team, staff, local communities, authorities, and external stakeholders. 

Key Responsibilities

• Manage and responsible for the receipt, storage and issuance of materials, tools and consumables of HALO Afar Office.

• Maintain an up-to-date and accurate version of the programme Logistic Database both on Logistic Department computer and backup in share folder (either server or external hard drive)

• Oversee the management and archiving of all logistics store files

• Create and manage a monthly Store Check planner which requires all senior staff to conduct at least one store check per month

• Conduct or coordinate 100% checks of all HALO stores during the work cycle

• Process and archive all purchase documents for items procured.

• Advise Office manager regarding areas of programme resupply in a timely and cost efficient manner

• Receive, document and register the arrival of all new equipment into HALO stores in a timely and ordered manner, including the issuing of HALO Ethiopia serial numbers when appropriate, label/tag properly, record and store safely according to storage management;

• Create a simple monthly logistics report detailing remaining stock levels and areas for resupply to be shared among appropriate senior staff at the discretion of the PM

• Maintain an updated and accurate capital equipment list for the programme. 

• Manage write-off of all broken equipment, including the preparation of all relevant documentation 

• Support in the preparation of purchase requests, collect quotations, assist with market assessment, prepare bid analysis and submit for approval.

• Ensure that Afar field office stores are clean, tidy and structurally sound including locking mechanisms and area around stores 

• Conduct assessments of location logistical systems, checks of location stores, and provide written feedback, including areas for development to senior management

• Ensure that all activities related to finance, logistics, and fleet to which they are conducted in accordance with HALO Ethiopia SOPs. Adhere to all HALO global policies and procedures.

• Manage fleet management on daily planning and monitoring of vehicles movements, maintain up to date vehicle log books, fuel usage and maintenance records. 

• Support on vehicle inspection and service schedules according to HALO SOPs

• Perform other duties assigned by the supervisor

Job Requirements

Education:

• A university degree in accounting, finance, business management, supply management or another relevant field of business studies. 

Experience:

• Minimum of 3 years work experience in logistic management or related field

Required skills:

• Professional experience and proven knowledge in the areas of logistic management would be an asset

• Experience and knowledge of MS Office applications, specifically MS Excel is mandatory

• Excellent command of the Afar and Amharic language.

• Basic knowledge of English language is desirable 

• Ability to work in a team

• Highly motivated and committed

• Willing to travel to remote areas and to camp in the field, ability to work flexibly including weekends Willingness to work outside of regular working hours when necessary

• Attention into details

All HALO staff are expected to undertake the following general duties: 

• Work within the framework of HALO’s core values, promoting its ethos and mission statement

• Work towards achieving programme and/or group business plan objectives 

• Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities

• Travel to field trip among other team members as and when required 

• To discharge duties and responsibilities under HALO’s Health and Safety Procedures which may include Risk Assessments 

How To Apply

Send an email with “Logistic Assistant” in the subject line to hte.applications@gmail.com . This email must also contain: 

Your CV (resume).

A motivation letter of no more than two (2 pages).

All your relevant certificates or accreditation.

You must be able to attend in-person interviews in End of October 2025 in Semera

Only short-listed candidates will be contacted and will have written test and interview.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, race, religion, colour, national origin, disability, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, or marriage or civil partnership/domestic partnership status. Qualified female candidates are encouraged to apply. HALO has zero tolerance to all forms of safeguarding violations and is committed to providing a safe and respectful work environment for all employees, free from sexual exploitation, abuse, harassment, and bullying.

At no stage of the recruitment process does HALO charge a fee.