ALIMA's purpose is to save lives and care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation and the alliance of organizations and individuals. We act with humanism, impartiality and respect for universal medical ethics. In order to access patients, we are committed to intervening in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Patient First – Patient centered medical care

2. Revolutionizing humanitarian medicine through research

3. Responsibility and freedom: encourage decision-making by those closest to patients

4. Commitment to a dynamic of continuous quality improvement

5. Creating a climate of trust among colleagues

6. Collective intelligence

7. Environmental liability

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach to perpetrators of gender-based and sexual violence and to inaction in the face of suspected or actual violence. The protection of those who benefit and are impacted by our intervention is our top priority in everything we do. Everyone who collaborates with ALIMA is committed to :

• Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and gender and sexual violence, the policy of prevention of corruption and fraud;

• Report violations of policies, framework documents and procedures to a supervisor, manager or referral agent or to alert@alima.ngo

CARE - INNOVATE - TOGETHER: 

Since its inception in 2009, ALIMA has treated more than 10 million patients, and is now operating in 12 countries in Africa. By 2021, we have developed more than 60 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 357 health facilities (including 45 hospitals and 312 health centers). We work in partnership, particularly with local NGOs, whenever possible to ensure that our patients benefit from expertise wherever it is available, whether in their country or in the rest of the world. In addition, to improve the humanitarian response, we conduct operational and clinical research projects, particularly to combat malnutrition and viral hemorrhagic fevers.

THE ALIMA TEAM: 

More than 2,000 people are currently working for ALIMA. The field teams, close to the patients, receive their support from the coordination teams generally based in the capital of the countries of intervention. These teams are supported by four desk teams and the emergency and outreach team based at the operational headquarters in Dakar, Senegal. The teams in Paris and New York are actively involved in fundraising and representing ALIMA. The rest of the ALIMA galaxy includes individuals and partner teams working on behalf of other organizations such as the medical NGOs BEFEN, Alerte Santé, SOS Médecins, KEOOGO, AMCP-SP, the research organizations PAC-CI, Inserm, the Universities of Bordeaux and Copenhagen, the NGO Solidarities International and many others.

OUR PROJECT THEMES:  

Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Coronavirus, Lassa Fever), Research, Hospitalization, Emergencies, Gender Based Violence, Vaccinations, Mental Health, etc.)

OUR COUNTRIES OF INTERVENTION: 

Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, Sudan, Mauritania, Ukraine and Senegal. 

ALIMA in Ethiopia

At the end of March 2022, ALIMA visited Ethiopia for the first time to develop official contacts and gather enough information to set up an ALIMA mission in the country. At the end of May 2022, ALIMA conducted an exploratory mission in the Afder zone in order to better understand the context, and to assess the health and nutrition needs, to identify the need for a humanitarian intervention. ALIMA did the same in early 2023 in Afar region, zone 2 and Zone 4. Three woredas were targeted in Afder: Hargele, Barey and Elkare, and one in Zone 2 (Afar region): Berahile.

In 2024, ALIMA expanded its work to Tigray region, which had been heavily impacted by instability and conflict. The organization is implementing a CDCs funded program addressing health care, nutrition, sexual and reproductive health, gender based violence, and water, sanitation and hygiene (WASH) in targeted woredas. A base has been established in mekelle, and activities are being rolled out to improve access to essential services for affected populations. 

To ensure continuity and scale up its impact, ALIMA is also implementing an ECHO funded project in Tigray and Somali regions aiming to strengthen the health system, enhance nutrition support, and improve overall community resilience. 

Mission Location: Tigray region, Northwestern Zone, Shire town with frequent visits of project areas.

FUNCTIONAL AND HIERARCHICAL LINK

Hierarchically He/she reports to the project medical referent and country pharmacy as functional referent 

 She/He collaborates and interacts with the Nurse supervisor , Midwife supervisor, logistic team as well as with the entire ALIMA team and its partners.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not possible, a declaration of honor will be requested.

MISSION AND MAIN ACTIVITIES

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with ALIMA standards, protocols and procedures, in order to ensure its efficiency and operating availability.

To Support ALIMA intervention in MOH health facilities, this position will support the existing MOH teams with supply chain & pharmacy management.

The main mission of the pharmacy supervisor has four axes:

• Ensure the medical supply of the project and the support units (transport, storage, ordering, distribution) whether in the main stock or activity stock.

• Guarantee the safety of patients by respecting all the standards defining the management, handling and use of drugs and medical inputs for the project.

• Guarantee the compliance of the management of medical inputs with the rules defined by the health authorities.

• Accompany the supervision of the various stocks in support and supervision of the logistics and medical referents.

MAIN ACTIVITIES

1. Order and supply tracking :

• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files :

• Check that the contents of the boxes received correspond to the transport documents and that none is damaged. Otherwise, report the anomalies.

• Establish the reception report (acknowledgment of receipt) and send it to the medical referent and the logistics coordinator.

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to ALIMA protocols, national regulations and in cooperation with the logistics department.

• Ensure the proper arrangement of the various items in the stock according to the FEFO rules, according to the ALIMA standards and according to the needs of stock management separated by donors.

• Ensure good traceability of items, by recording all stock movements on the various management tools (purchase order/delivery, stock cards, management software) and according to separate stock management needs by donors.

1. Project supply :

• Define in collaboration with the Medical Referent the drug distribution circuit and set its management software according to the validated circuit.

• Establish and update a chronogram of pharmacy activities (orders, supply, reporting, donor reports, inventories, strengthening of team skills; monitoring of manager activities, etc.)

• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints. 

• Archive each document according to ALIMA recommendations

• Ensure the follow-up of stocks according to the protocol and regularly inform the Medical Referent of the state of the stock (Pre-outages, overstock, dormant stock, etc.).

• Inform the Medical Referent when the minimum thresholds are reached

1. Medical stock management :

• Ensure the cleanliness as well as the spatial organization of the stock according to the management protocol in place.

• Ensure that medications are stored and stored properly according to the management protocol in place

• Make a partial inventory every month (10% of references) and a general inventory according to the pre-established work plan.

• Manage expiry dates and inform the Medical Referent or the Country Pharmacy Manager in advance of the expiry date of the products

• Quarantine expired products intended for destruction and/or products on the expiry date in agreement with the country pharmacy manager or the Medical Referent.

• Make a monthly statement of pre-expired items and send to the country pharmacy manager or the medical referent before withdrawal and placing in a quarantine zone.

• Ensure the constant updating of the register of narcotics and psychotropic drugs and the register of expired products

1. Cold chain monitoring:

• Set up the tools needed to monitor the cold chain (thermometers, log tag, fridge tag, stop-watch cards, etc.), place an order if necessary

• Ensure that the temperature of the cold chain is recorded twice daily morning and evening and recorded on the monitoring sheet provided for this purpose.

• Be responsible for the proper implementation of the upkeep and maintenance of refrigerators/freezers in collaboration with the project's RLP and in compliance with ALIMA recommendations.

• Inform the Medical Referent or the Country Pharmacy Manager and the logistics department of any anomaly orally and by email as soon as possible

• Ensure the cleanliness and hygiene of cold chain storage and transport equipment.

• Ensure adequate transport storage of drugs/vaccines during movement of passive cold chain products.

1. Management of peripheral pharmacies and consumer units

• Adopt the decided standardization as well as the ordering methods

• Develop, in accordance with logistics, a supply schedule for dispensing pharmacies while meeting the needs of the medical department.

• Participate in the development of management tools at the level of ancillary structures (health centers, hospital pharmacy, Therapeutic Nutritional Center, etc.) after having been validated on the good management of the pharmacy stock of his project by the referent. medical.e

• Ensure storage, correct identification and good storage conditions of items according to ALIMA standards (Hygiene, temperature, ventilation, storage, safety)

• Determine a method of dispensing adapted to the context

• Analyze consumption and the concordance between prescriptions with the medical referent or the supervising nurse

IV. Capacity building and team animation

• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities

• Able to identify and support tomorrow's replacements

• Define and update job profiles and performance objective plans for team members

• Carry out the assessments of his team in a professional career approach

• Make possible training and change of position for the members of his team

• Identify the skills that the members of his team must acquire to master their positions and organize training to strengthen them

IIV. Implementation of preventive measures against abuse of power, gender-based and sexual violence:

• Participate in training and awareness sessions

• Applies standards relating to the prevention of abuse

• Ensures that the members of his team follow training and awareness sessions and apply the standards relating to the prevention of abuse

• Contributes to creating and maintaining a fulfilling and protective environment.

Skills: 

• Control of flows and organization of a stock.

• Good command of the Excel tool and familiar with stock management software

• Knowledge of the google drive environment is an asset

• Ability to work independently and quickly take up a position

• Analytical skills and critical thinking

• Writing ability

• Sense of organization and rigor

• Ability to adapt, diplomacy and patience

• Strong listening skills

• The ability to work in a team

• Ability to work under pressure

• Ability to live and work in localities often far from capitals, located in rural areas and often poorly covered in terms of security, medical, social and leisure.

Contract term:

• Contract term: 4 months (renewable, based on funding availability and performance)

• Position to be filled: ASAP

• Salary:  as per the organization scale

   NB: this offer is contingent upon the securing of pending donor fund

Job Requirements

Training / Education:

Pharmacy degree essential with valid professional practicing license. 

Desirable Master pharmacy management

Experiences:

• Two years of demonstrated experience as a pharmacist required.

• Experience in NGOs in developing countries is desirable

• Experience with EPSA (Ethiopian Pharmaceutical Supply Agency) highly valued

• Experience with supply chains and supply chain management highly valued

Languages:

• English Speaking, reading and writing, mandatory. 

• Knowledge of a local language (Tigrigna) is an asset

How To Apply

If you are interested, please send your application composed of a none-returnable CV, a cover letter with written Tigray – Pharmacy   supervisor M/F in the subject line, and three references, when applying through THIS LINK

 Deadline: 26 October 2025

Female candidates are highly encouraged to apply 

NB: Only shortlisted applicants will be communicated, and the selection process includes a technical test and an interview.