The ALIMA SPIRIT: ALIMA's purpose is to save lives and care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation and the alliance of organizations and individuals. We act with humanism, impartiality and respect for universal medical ethics. In order to access patients, we are committed to intervening in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Putting the Patient First

2. Revolutionizing humanitarian medicine

3. Responsibility and freedom

4. Improve the quality of our actions

5. Placing trust

6. Collective intelligence

7. Environmental responsibility

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

• Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and gender and sexual violence, the policy of prevention of corruption and fraud;

• Report any violation of the policies, framework documents, and procedures to a superior, to a referent                 

CARING - INNOVATING - TOGETHER:

Since its creation in 2009, ALIMA has treated more than 13 million patients and today deploys its operations in 14 countries. In 2023, ALIMA cared for 2.8 million patients, including over a million children under the age of 5, received 157,393 people for mental health consultations, assisted 67,617 births, carried out 64 projects in 14 countries. Whenever possible, we work in partnership with local NGOs to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM: more than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOGO, AMCP, research organizations PACCI, and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International, and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, Sudan, Mauritania, Haiti.

THE WORK WE DO covers: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender-Based Violence, Opening / Closing.

ALIMA IN ETHIOPIA

ALIMA has been operating in Ethiopia since 2022, providing healthcare, nutrition, and emergency response in regions affected by conflict, instability, and climate-related crises.

The organization initially focused on the Afder zone in the Somali Region, where limited healthcare infrastructure and recurring droughts have led to severe malnutrition and a shortage of medical personnel. ALIMA delivered integrated health and nutrition services to support vulnerable communities in Hargele, Elkare and Barey woredas. This ECHO funded project was closed at the end of the funding cycle in October 2024.

In 2024, ALIMA expanded its work to the Tigray region, which had been heavily impacted by instability and conflict. The organization is implementing a CDCS funded program addressing healthcare, nutrition, sexual and reproductive health, gender-based violence, and water, sanitation, and hygiene (WASH) in targeted woredas. A base has been established in Mekele, and activities are being rolled out to improve access to essential services for affected populations.

To ensure continuity and scale up its impact, ALIMA has also proposed to ECHO an extension of its programs in both Afder and Tigray, aiming to strengthen healthcare systems, enhance nutrition support, and improve overall community resilience.

LOCATION OF POSITION: Somali region, Afder Zone, Woreda: Elkare and Hargele 

FUNCTIONAL AND HIERARCHICAL LINKS

He/she reports to the Medical Activity Manager 

She/He collaborates and interacts with activities supervisors (MHPSS, OPD, IPD, …) and the logistic team, as well as with the entire ALIMA team and its partners.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not possible, a declaration of honor will be requested.

MISSION AND MAIN ACTIVITIES

The Processing and Data entry Officer is responsible for ensuring accurate, timely, and reliable entry of medical and programmatic data, supporting monitoring and decision-making for the Afder health and nutrition project.

Data Entry and Management

• Enter all medical, nutrition, SRH, MHPSS, referral, and outreach data from health facilities, MHNTs, and community activities into ALIMA databases and according to ALIMA protocols.

• Support timely entry of daily, weekly, and monthly data from registration books, tally sheets, and summary forms.

• Carry out corrections of errors and resolve missing/inconsistent data in collaboration with supervisors.

• Ensure proper archiving of both drive and paper-based patient and program records.

• Ensure, promote and maintain confidentiality regarding all information registered.

• Ensure all means of verification (source documents) are in place, consistent and in compliance with the log frame of projects. 

Reporting and Analysis

• Prepare statistical summaries and indicator reports (weekly, monthly, quarterly) for internal and donor reporting.

• Support the Medical Activity Manager (MAM) in generating dashboards, charts, and summaries of program performance.

• Provide facility-level feedback to Supervisors and outreach staff on data completeness and accuracy.

• Contribute to drafting inputs for situation reports (SitReps), donor reports, and cluster data requests.

Data Quality Assurance (DQA)

• Support implementation of ALIMA/MoH data quality audits (DQAs).

• Cross-check patient registers, tally sheets, and reports to ensure consistency.

• Flag anomalies or discrepancies (e.g., sudden drop in ANC4, immunization coverage below threshold, unusual SAM/MAM admissions) and shared with supervisors for verification.

• Report any issue concerning data management to superior

  • Ensure data collection tools and data entries are complete capturing all relevant information.

Capacity Building Support and communication 

• Assist in training health facility staff, MHNT members, HEWs, and CEVs on proper documentation and reporting formats.

• Provide basic coaching on the use of registers (OPD, EPI, OTP, SC, SRH, MHPSS)..

• Ensure standard ALIMA/MoH reporting templates are available and properly used at supported facilities.

• Conduct weekly /monthly  backups of drive file 

• Work closely with the supervisors to align data collection with project indicators.

• Participate in weekly medical meetings to present data updates and support decision-making..

Contract term:

●   Contract term: 4 months (renewable, based on funding availability and performance)

●        Position to be filled: ASAP

●   Salary:  as per the organization scale

   NB: this offer is contingent upon the securing of pending donor fund

Job Requirements

Training / Education: 

College Diploma/Degree in health information system / computer science / statistics 

• Minimum 3 years of experience in data entry or management, preferably in humanitarian settings.

• Proficiency in MS Office (Excel, Word) and database management.

• Strong attention to detail and organizational skills.

Languages spoken by the candidate 

• Oral and written fluency in English is essential

• Local language; Somali is mandatory 

How To Apply

If you are interested, please send your application composed of a none-returnable CV, a cover letter with written Afder – Processing and Data entry Officer M/F in the subject line, and three references, when applying through THIS LINK

 Deadline: 26 October 2025 

Female candidates are highly encouraged to apply 

NB: Only shortlisted applicants will be communicated, and the selection process includes a technical test and an interview.