Reporting to the group Supply Chain Officer/Finance Manager, the position will ensure that all procurement is undertaken as per laid down laws, rules, and regulations, while enforcing transparency and accountability in the procurement process to ensure value for money. He/she will coordinate the execution of procurement activities including preparation of procurement plans, prequalification of vendors, evaluation of proposals, procurement record management and reporting.

Key Responsibilities

• In liaison with the Supply Chain Officer, determine the company's purchasing needs and departmental specifications.

• Ensure procurement best practice is followed by using the detailed guidelines provided in the SOP Procurement Manual.

• Receive and review procurement requests and initiate procurement procedures for company equipment, supplies and services in a transparent and cost-effective manner.

• As its with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co­ ordination of their timely dispatch.

• Conducts new contractual agreements with suppliers to ensure  the lowest total cost while ensuring quality 1st not compromised.

• Filing, invoicing, record keeping. following up payments, order disbursement and distribution, responding to inquiries,quotations.

• Maintain appropriate records such as vendor quotes, purchasing requisitions, purchase  orders and reports to ensure that procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.

• Assist in any internal and external audits and the maintenance of a running list of previous audit

•  recommendations and the status of their implementation.

• Analyzing invoices against receiving reports before authorization of payment to suppliers and making follow ups to ensure suppliers are paid on time.

• Monitoring purchases of capital or recurrent expenditure against budget and usage of goods and services within the organization to ensure minimal expenditure.

• Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of procurement agreement.

• Preparation and sharing of departmental reports with the management team when needed.

• Tracking deliveries and sharing the same with the warehouse team.

• Liaising with the imports agents and ensuring the smooth flow of the process, minimizing associated costs with nil demurrages incurred.

Job Requirements

Academic and Professional Qualifications

• Bachelor’s degree in supply chain management, Procurement, Economics, Finance, Operations, or a related area from a reputable institution.

Knowledge and Experience

• At least 5 years of procurement experience in a busy manufacturing or FMCG environment.

• Familiarity with relevant legislative and regulatory requirements, as well as understanding of standard contractual terms and conditions to mitigate legal risk.

• In-depth knowledge of sourcing and procurement principles and best practices.

• Good working knowledge and understanding of Kaizen and factory processes & technology.

• Working experience with an ERP preferably Syspro

• Basic proficiency with computer applications and programs including email and Microsoft Office.

Functional Skills

• Ability to negotiate, establish, and administer contracts

• Aptitude in decision-making and working with numbers

• Ability to multitask, prioritize, and manage time efficiently

• Ability to work well with management and staff at all levels

• Excellent Analytical and record management skills

Personal Qualities

• Fillng, invoicing, record k0eplt10, follow up payments, order disbursement and distribution, responding lo Inquiries, quotations.

• Maintain appropriate records such as vendor quotes, purchasing requisitions, purchase orders and responds to ensure that procurement processes, decision, and contractual agreements are accurately documented for accountability and audit purposes.

• Assist In any internal and external audits and running list of previous audit recommendations and the status or their Implementation.

• Analyzing invoices against receiving reports before authorization or payment to suppliers and making follow ups to ensure suppliers are paid on time.

• Monitoring purchases of capital or recurrent expenditure against budget and usage of goods and services within the organization to ensure minimal expenditure.

• Maintain regular contact with contracted suppliers to monitor adherence to delivery period according to the terms of procurement agreement.

• Preparation and sharing of departmental reports with the management team when needed.

• Tracking deliveries and sharing the same with the warehouse team.

• Liaising with the imports agents and ensuring the smooth flow of the process, minimizing associated costs with nil demurrages incur

How To Apply

Interested and Qualified Applicant can apply through THIS LINK or can apply via email; birhanu.tsegaw@silafrica.com

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