The Field Coordinator is responsible for the overall management of Axum base and of MdM program in the Tigray region; S/he ensures the security of all staff is monitored at all time, S/he ensures smooth implementation of the program activities and s/he coordinates HR, Finance and Logistics for all Tigray. S/he also works in close collaboration with our local partner and represents MDM for authorities and stakeholders in the region. 

As a member of country management, the Field Coordinator works closely with the Coordination team in Addis Ababa, as well as project partners in the field locations. 

Essential Duties and Responsibilities

 Base Management 

• Ensure adequate information flow within the different departments as well as between the base and coordination team; 

• Organize regular weekly coordination meeting in order to organize the work and priorities.

• Oversee and coordinate the general functioning of the base and all departments/services;

• Create/maintain a positive “team spirit” within the different departments and amongst the staff;

• Provide good working conditions for all team members.

• Support team members under direct supervision in their duties.

• Coordinate the activities of local partners on the field in coordination with 

Safety and Security Management

• Routinely monitor the security situation in Tigray, and update field and coordination teams with analysis where necessary

• With the support of the liaison officer, and in coordination with the Addis team, create and routinely update the security package and annexes for the Tigray region

• Ensure that all staff and visitors are briefed on the security rules, have received the security package, and that all staff and visitors are following the rules 

• Ensure data collection about the safety and security in Tigray region, provide analyses, and share all needed information with the General Coordinator regularly or on an ad-hoc basis if urgent:

• Alert General coordinator without delay in case of impending danger or incident of teams or beneficiaries:

• Ensure timely and accurate security incident reports are written, and any resulting recommendations are carried out. 

• Be an active part of the Incident Management Team when incidents occur in area of operations

 Program management

• Contribute to the humanitarian monitoring of the region, in close collaboration with regional actors and the Addis Coordination team. 

• Ensure the implementation of the program in the field and its follow-up in its different aspects: planning and monitoring of activities, reporting, evaluation, logistic, HR, and financial. 

• Ensure the coordination of all project partners, including general planning / implementing / monitoring of activities; information sharing; and reporting follow up (including financial reporting)

• Contribute and give inputs for the update of MdM strategy in the Tigray region;

• Coordinate project evaluation on the base.

 Logistics/Finance/Administration

• Ensure the project activities are carried out in accordance with donor compliance and MdM procedures.

• Ensure appropriate administrative, financial and logistical MdM system/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently.

• Ensure regular communications are maintained between the different departments and act as a mediator when necessary.

• Ensure that the procurement plan (prepared by the log base in collaboration with LogCo) is consistent with the need of the project activities.

• Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposal.

• Monitor expenditure and budget compliance on a regular basis, report any concerns to Addis Ababa coordination team

• Monitor, and then develop plans to mitigate any under or over expenditure at project level.     

 Human Resource Management

• Responsible for the well-being of all team members; 

• When relevant, contribute to recruitment and selection of staff.

• Responsible for disciplinary and grievance procedures, with the support of the Admin manager and/or HRCo.

• Maintain good inter-department communications, promote good team dynamics, and take suitable action when problems occur.

• Carry out appraisals as per MdM standard requirements and procedures.

• Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed and provide end of mission reports where applicable.

• Ensure that all team members receive technical support from technical coordinators when needed.

• Ensure capacity building and training of all staff in Tigray.

 Representation

• Represent MdM to NGOs, UN agencies, regional authorities, communities, donors and other relevant parties in the field and share information with the field and coordination teams; 

• Build strong relationship with humanitarian actors working in the area in order to identify potential synergies.

• In the event of visits from donors, he/she participates in the organization and implementation of the visits.

 Reporting

• Ensure the Tigray region inputs into the monthly Sitrep. 

• Ensure the Log, Admin and HR monthly reports are completed. 

• Contribute to project proposals, and lead the Tigray region inputs. 

• Report to Tigray program partners and authorities on activities;

Budget Management/Financial Management 

• As a budget holder for the activities assigned to you and indicated in the mission budget document, your responsibility includes planning, forecasting, spending, and/or reallocating the budget if needed. Reallocating the budget needs collaborative efforts and approval from the supervisor, Finance Coordinator, and/or General Coordinator

Job Requirements

Education

• Relevant professional qualification

• Education in public health is an asset.

Professional experience

• At least  3 to 5 years of similar relevant professional experience (ex: field coordinator, Program Coordinator).

• Solid experience of project planning and budget holding; proposal and report writing. 

• Solid Experience in security management.

• Experience in HR, financial and logistics management 

• Previous experience in one of MDM program sectors desirable 

• Previous experience in health system strengthening is a plus 

Skills and Qualities Required

• Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.).

• Capacity to work and to live in a multicultural environment

• Ability to cope with last minutes changes and solution oriented 

• Listening and diplomacy skills

• Team manager with a strong leadership

• Experience in management of multi donor budgets 

• Experience in control purchase process 

Required Personal Skills

• Independence, ability to take the initiative and of responsibility

• Ability to work under stressful situation 

• Good analysis, objective, able to take a step back and analyse

• Communication – listens and communicates clearly, adapting delivery to the audience

• Capacity to delegate and to supervise and coach the work 

• Anticipation and adaptability, 

• Strong problem solving and organisational skills in day to day and crisis situations

• Ability to plan, organise and meet deadlines

• Adaptability to changing priorities

• Listening and diplomacy skills

Languages

• English and Amharic/Fluent

• Local languages

How To Apply

Interested applicants are required to fill the application form through THIS LINK

NB: 

• Candidates who can join quickly will be considered for this recruitment process.

•  Only shortlisted candidates will be contacted. 

•  Female applicants are highly encouraged to apply.

•  Early application is advantageous. We will start the long listing before the end date of the vacancy, and we will close the vacancy if we get a suitable candidate before the deadline.