The ALIMA SPIRIT: ALIMA's purpose is to save lives and care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation and the alliance of organizations and individuals. We act with humanism, impartiality and respect for universal medical ethics. In order to access patients, we are committed to intervening in a neutral and independent manner.
Our CHARTER defines the VALUES and PRINCIPLES of our action:
Patient First – Patient centered medical care
Revolutionizing humanitarian medicine through research
Responsibility and freedom: encourage decision-making by those closest to patients
Commitment to a dynamic of continuous quality improvement
Creating a climate of trust among colleagues
Collective intelligence
Environmental liability
ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach to perpetrators of gender-based and sexual violence and to inaction in the face of suspected or actual violence. The protection of those who benefit and are impacted by our intervention is our top priority in everything we do. Everyone who collaborates with ALIMA is committed to :
Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and gender and sexual violence, the policy of prevention of corruption and fraud;
Report violations of policies, framework documents and procedures to a supervisor, manager or referral agent or to alert@alima.ngo
CARE - INNOVATE - TOGETHER: Since its inception in 2009, ALIMA has treated more than 10 million patients, and is now operating in 12 countries in Africa. By 2021, we have developed more than 60 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 357 health facilities (including 45 hospitals and 312 health centers). We work in partnership, particularly with local NGOs, whenever possible to ensure that our patients benefit from expertise wherever it is available, whether in their country or in the rest of the world. In addition, to improve the humanitarian response, we conduct operational and clinical research projects, particularly to combat malnutrition and viral hemorrhagic fevers.
THE ALIMA TEAM: More than 2,000 people are currently working for ALIMA. The field teams, close to the patients, receive their support from the coordination teams generally based in the capital of the countries of intervention. These teams are supported by four desk teams and the emergency and outreach team based at the operational headquarters in Dakar, Senegal. The teams in Paris and New York are actively involved in fundraising and representing ALIMA. The rest of the ALIMA galaxy includes individuals and partner teams working on behalf of other organizations such as the medical NGOs BEFEN, Alerte Santé, SOS Médecins, KEOOGO, AMCP-SP, the research organizations PAC-CI, Inserm, the Universities of Bordeaux and Copenhagen, the NGO Solidarities International and many others.
OUR PROJECT THEMES: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Coronavirus, Lassa Fever), Research, Hospitalization, Emergencies, Gender Based Violence, Vaccinations, Mental Health, etc.)
OUR COUNTRIES OF INTERVENTION: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, Sudan, Mauritania, Ukraine and Senegal.
ALIMA in Ethiopia
ALIMA has been operating in Ethiopia since 2022, providing healthcare, nutrition, and emergency response in regions affected by conflict, instability, and climate-related crises.
The organization initially focused on the Afder zone in the Somali Region, where limited healthcare infrastructure and recurring droughts have led to severe malnutrition and a shortage of medical personnel. ALIMA delivered integrated health and nutrition services to support vulnerable communities in Hargele, Elkare and Barey woredas. This ECHO funded project was closed at the end of the funding cycle in October 2024.
In 2024, ALIMA expanded its work to the Tigray region, which had been heavily impacted by instability and conflict. The organization is implementing a CDCS funded program addressing healthcare, nutrition, sexual and reproductive health, gender-based violence, and water, sanitation, and hygiene (WASH) in targeted woredas. A base has been established in Mekele, and activities are being rolled out to improve access to essential services for affected populations.
To ensure continuity and scale up its impact, ALIMA has also proposed to ECHO an extension of its programs in both Afder and Tigray, aiming to strengthen healthcare systems, enhance nutrition support, and improve overall community resilience.
MISSION LOCATION: Somali region, Afder Zone, Woreda: Elkare and Hargele
FUNCTIONAL AND HIERARCHICAL LINK
He/she reports to the Medical Activity Manager at the base and to the Country Pharmacy Manager (functional manager).
She/He collaborates and interacts with the head of nursing as well as with the entire ALIMA team and its partners.
PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS
Level 3: As part of his/her duties, the incumbent will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good character will be required. In situations where a criminal record check or character reference is not possible, a declaration of honor will be requested.
Duties & Responsibilities:
Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with ALIMA standards, protocols and procedures, in order to ensure its efficiency and operating availability.
To Support ALIMA intervention in MOH health facilities, this position will support the existing MOH teams with supply chain & pharmacy management.
The main mission of the pharmacy manager has four axes:
Ensure the medical supply of the project and the support units (transport, storage, ordering, distribution) whether in the main stock or activity stock.
Guarantee the safety of patients by respecting all the standards defining the management, handling and use of drugs and medical inputs for the project.
Guarantee the compliance of the management of medical inputs with the rules defined by the health authorities.
Accompany the managers of the various stocks in support and supervision of the logistics and medical Activity Manager.
MAIN ACTIVITIES
Order and supply tracking :
Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files :
Check that the contents of the boxes received correspond to the transport documents and that none is damaged. Otherwise, report the anomalies.
Establish the reception report (acknowledgment of receipt) and send it to the medical Activity Manager and the logistics coordinator.
Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to ALIMA protocols, national regulations and in cooperation with the logistics department.
Ensure the proper arrangement of the various items in the stock according to the FEFO rules, according to the ALIMA standards and according to the needs of stock management separated by donors.
Ensure good traceability of items, by recording all stock movements on the various management tools (purchase order/delivery, stock cards, management software) and according to separate stock management needs by donors.
Project supply :
Define in collaboration with the Medical Activity Manager the drug distribution circuit and set its management software according to the validated circuit.
Establish and update a chronogram of pharmacy activities (orders, supply, reporting, donor reports, inventories, strengthening of team skills; monitoring of manager activities, etc.)
Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
Archive each document according to ALIMA recommendations
Ensure the follow-up of stocks according to the protocol and regularly inform the Medical Activity Manager of the state of the stock (Pre-outages, overstock, dormant stock, etc.).
Inform the Medical Activity Manager when the minimum thresholds are reached
Medical stock management :
Ensure the cleanliness as well as the spatial organization of the stock according to the management protocol in place.
Ensure that medications are stored and stored properly according to the management protocol in place
Make a partial inventory every month (10% of references) and a general inventory according to the pre-established work plan.
Manage expiry dates and inform the Medical Activity Manager or the Country Pharmacy Manager in advance of the expiry date of the products
Quarantine expired products intended for destruction and/or products on the expiry date in agreement with the country pharmacy manager or the Medical Activity Manager.
Make a monthly statement of pre-expired items and send to the country pharmacy manager or the medical activity manager before withdrawal and placing in a quarantine zone.
Ensure the constant updating of the register of narcotics and psychotropic drugs and the register of expired products
Cold chain monitoring:
Set up the tools needed to monitor the cold chain (thermometers, log tag, fridge tag, stop-watch cards, etc.), place an order if necessary
Ensure that the temperature of the cold chain is recorded twice daily morning and evening and recorded on the monitoring sheet provided for this purpose.
Be responsible for the proper implementation of the upkeep and maintenance of refrigerators/freezers in collaboration with the project's RLP and in compliance with ALIMA recommendations.
Inform the Medical Activity Manager or the Country Pharmacy Manager and the logistics department of any anomaly orally and by email as soon as possible
Ensure the cleanliness and hygiene of cold chain storage and transport equipment.
Ensure adequate transport storage of drugs/vaccines during movement of passive cold chain products.
Management of peripheral pharmacies and consumer units
Adopt the decided standardization as well as the ordering methods
Develop, in accordance with logistics, a supply schedule for dispensing pharmacies while meeting the needs of the medical department.
Participate in the development of management tools at the level of ancillary structures (health centers, hospital pharmacy, Therapeutic Nutritional Center, etc.) after having been validated on the good management of the pharmacy stock of his project by the referent.
Ensure storage, correct identification and good storage conditions of items according to ALIMA standards (Hygiene, temperature, ventilation, storage, safety)
Determine a method of dispensing adapted to the context
Analyze consumption and the concordance between prescriptions with the medical Activity Manager or the supervising nurse
Capacity building and team animation
Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities
Able to identify and support tomorrow's replacements
Define and update job profiles and performance objective plans for team members
Carry out the assessments of his team in a professional career approach
Make possible training and change of position for the members of his team
Identify the skills that the members of his team must acquire to master their positions and organize training to strengthen them
Implementation of preventive measures against abuse of power, gender-based and sexual violence:
Participate in training and awareness sessions
Applies standards relating to the prevention of abuse
Ensures that the members of his team follow training and awareness sessions and apply the standards relating to the prevention of abuse
Contributes to creating and maintaining a fulfilling and protective environment.
Skills:
Control of flows and organization of a stock.
Good command of the Excel tool and familiar with stock management software
Knowledge of the google drive environment is an asset
Ability to work independently and quickly take up a position
Analytical skills and critical thinking
Writing ability
Sense of organization and rigor
Ability to adapt, diplomacy and patience
Strong listening skills
The ability to work in a team
Ability to work under pressure
Ability to live and work in localities often far from capitals, located in rural areas and often poorly covered in terms of security, medical, social and leisure.
Contract term:
● Contract term: 3 months (renewable, based on funding availability and performance)
● Position to be filled: ASAP
● Salary: as per the organization scale
NB: this offer is contingent upon the securing of pending donor fun
Job Requirements
Training / Education:
Pharmacy degree essential with valid professional practicing license.
Desirable Master pharmacy management
Experiences:
Two years of demonstrated experience as a pharmacist required.
Experience in NGO’s in developing countries is desirable
Experience with EPSA (Ethiopian Pharmaceutical Supply Agency) highly valued
Experience with supply chains and supply chain management highly valued
Languages:
How To Apply
If you are interested, please send your application merged in one file none-returnable CV and a cover letter with written – Afder - Project Pharmacy Supervisor M/F in the subject line, and three references, when applying through www.ethiojobs.net
Deadline: 6 November 2025 before
Female candidates are highly encouraged to apply
