Job Title: Office assistant

Gross Salary: 12,722.00, and no other additional benefit package

Terms of Employment: Permanent   

Work Unit: Office of Zonal Coordination office 

Reports to:  Zonal branch head

Employment Type: Full time

Number of people required: 1

Under the direction of the zonal branch head, the office assistant performs the office management and secretarial duties of the office assigned to; assists superior with organizing meetings and handling the overall routine administrative matters, transcribes audiovisual materials; types  manuscripts and documents as needed, proofreads same for accuracy; drafts routine letters and correspondences; scans documents and other materials directs work instructions, feedbacks  and directives given by superior to work units and individuals and follows up their statuses; carries out reception duties of the office. 

III. Specific Duties and Responsibilities 

1. Organizes the Office of regional Zone Branch; assists the zonal branch head with organizing meetings and assist the overall affairs of the branch;

2. performs the office management and secretarial duties of the zonal branch; 

3. assists zonal branch head with organizing meetings and handling the overall affairs of the branch;

4. Takes charge of and performs accordingly the office management and secretarial duties of the zonal branch; 

5. Transcribes audiovisual materials; types manuscripts and documents as needed, proofreads same for accuracy; drafts routine letters and correspondences; scans documents and other materials and compiles reports as instructed by zonal branch head;

6. Handles routine administrative office matters of zonal branch head; 

7.  Assist the zonal branch head in directing of work instructions, feedbacks and directives to work units and individuals given by zonal branch head and follows up their statuses; 

8. Carries out reception duties of superior’s office hospitably and courteously; 

9. Makes appointments with zonal branch head and reminds him/her when they are due; 

10. Deals with inquiries and answers and makes telephone calls of the branch; 

11. Receives, sorts and routes incoming mails, faxes, official e-mails and other messages; 

12. keeps a logbook and track of incoming and outgoing letters and correspondences of the branch; 

13. Classifies and codifies documents for proper filing and keeps same safely and in proper order; ensures the confidentiality of the same when so required; 

14. Operates and cares for faxing, word processing, printing, reproducing, computing and other pieces of equipment of the branch office;

15. Organizes documents of the Office and keeps on file for easy reference; 

16. Organizes, arranges and schedules regular and extraordinary meetings and discussions to be held with superior; takes minutes of meetings and gets same duly signed by participants; 

17. Requests office supplies and makes proper use of the same; 

18. Ensures that the branch office is properly furnished, arranged and kept clean; 

19. Performs other related duties and responsibilities of the branch office as assigned by the zonal branch head. 

Job Requirements

 Job Specification 

• First Degree in Office management, Management Information System/ Management, Business Administration/Secretarial Science and 2 years work experience 

How To Apply

We invite candidates meeting the required qualification to fill out online employment application form with the indicated link THIS LINK before the closing date of this announcement on  November 4/2025.