All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.

Position:  HR Coordinator  (Internal/External)

Duty Station:  Semera, Afar Region

Duration of Contract: Temporary Contract

Salary:   As per the salary scale of the organization

POSITION SUMMARY: 

The HR Coordinator is responsible for coordinating the field level HR Services in the area of Recruitment, Benefits administration, Staff Data Management, Training & Development, Orientation and other services and liaise with Addis level HR & OD for different functions of the department.

Duties & Responsibilities:

Key Result #1 Recruitment

1.     Coordinate the recruitment process of the organization and ensure that all vacant positions in the region are timely filled

2.     Lead the short listing of candidates, recruitment and selection process at field level and ensures the compliance of FH/E HR policy 

3.     Participate in the manpower planning process of projects

4.     Guide field level project managers and assigned recruitment committee members in any recruitment and selection process.

5.     Ensure that all required laws, policies and procedures are adhered during the field level recruitment.

6.     Monitor the progress of the recruitment process at the regional level and provide periodic updates to HR Manager

 Key Result #2 Benefit administration

1.     Provide conceptual and technical support to project managers and field staff in the area of different benefits, 

2.     Ensure that all FHE staff members have fulfilled the necessary document for insurance and get appropriate insurance cover.

3.     Ensure and Maintain regular relationship with regional level and respective zonal pension office and regularly update staff data pension data.

4.     Ensure that all employee benefit claims are timely settled.

5.     Responsible for coordination of monthly preparation and submission of timesheets.

Key Result # 3 HR Data Management

1.     Ensure that all personnel files for staff hired in the region fulfill all the requirements

2.     Serve as a regional administrator for Orange HRM and regularly monitor the system

Key Result # 4 Others

1.     Assists in the development of HR policies, procedures and formats as assigned by the supervisor

2.     Prepares and submits periodic performance reports;

3.     Assist in facilitation of court case responses and others legal issues in the region

4.     Liaise with different organizations and partners on areas of assignment.

5.     Under the guidance of HR & OD Managers, organize and facilitate field level staff orientation & Induction programs

6.     Follow up on employees’ completion of required organizational trainings

7.     Engage in providing organizational trainings as assigned by the OD team.

8.     Serve as C-SAFE and Safeguarding focal person at the regional level

Job Requirements

Job Level Specifications

⮚        Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚        Practical experience in using a wide range of HRIS applications and Advanced Excel operation level.

⮚        Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow among subordinates and field level HR staff

⮚        Strong people management skills / interpersonal skills with the ability to motivate, teach and mentor staff.

⮚        Ability to make impressions on new candidates.

⮚        Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.

⮚        Excellent people skills including warmth and sensitivity, conversational, able to relate to and effectively communicate with people from different cultures (at various levels within the organization).

⮚        High integrity and a strong sense of professional ethics.

⮚        Demonstrated computer operating skills, including proficiency in Microsoft Office products, Google platform, and virtual technologies such as Skype and / or Zoom Meeting.

⮚        Thorough understanding of development and/or missions.

Ability to travel up on short notice.

Experience

At least six (6) years’ experience in a similar or senior HR position preferably in an INGO setting or equivalent combination of education and experience.

Education/Certifications

⮚   Bachelor’s degree (B. A.) in Business Management or Human Resources Management, MBA Preferred.

⮚   Professional certification will be an added advantage.

Supervisory Responsibility

The HR Coordinator has no supervisory responsibility

Language

Proficiency in spoken and written English required. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present organizational training and respond to questions from groups.

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Safety & Security Responsibility

• Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

• Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;

• Explains to staffs the reasoning behind the organization’s safety and security policies and procedures;

• Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members.  If possible, he/she should conduct briefing and training sessions himself/herself;

• Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;

• Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human Resources;

Gender Responsibility

• Provide adequate time to staff to participate in gender sensitivity workshops and related events.

• Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.

• Build a better gender balance in staffing through affirmative action.

• Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.

• Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.

• Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issue

How To Apply

Female Candidates are highly encouraged to apply

Competent candidates should submit their application and updated CV’s ONLY to: recruitment_fhe@fh.org

Candidates MUST refer the position title "HR Coordinator" on the subject line of their email and applications