The Secretary at Tad Taylo Trading plays a crucial role in supporting the administrative functions of the office. This full-time, mid-level position requires a professional with 3-5 years of experience in secretarial duties. The successful candidate will facilitate communication and ensure the smooth operation of daily office tasks in a dynamic environment. The Secretary will collaborate closely with team members to enhance productivity and foster a positive work atmosphere.

Duties & Responsibilities:

• Manage correspondence, including emails, phone calls, and mail.

• Organize and schedule appointments and meetings for team members.

• Prepare and maintain documents, reports, and presentations.

• Coordinate travel arrangements and itineraries for staff.

• Maintain office supplies and inventory, ensuring availability.

• Assist with the onboarding process for new employees.

• Support the team in project coordination and administrative tasks.

• Implement filing systems and ensure documents are easily accessible.

• Facilitate communication between departments and external partners.

• Perform data entry and maintain databases to ensure accuracy.

Job Requirements

Required Skills:

• Demonstrate effective verbal and written communication skills.

• Proficient in Microsoft Office Pack: Word, Excel, Access, Publisher, Outlook, PowerPoint.

• Adapt quickly to changing priorities and office dynamics.

• Collaborate effectively within a team environment.

• Organize and prioritize tasks to meet deadlines efficiently.

• Handle confidential information with discretion and professionalism.

• Exhibit strong attention to detail in all work outputs.

• Demonstrate problem-solving abilities in administrative tasks.

• Maintain a positive attitude and a flexible approach to work.

• Build and maintain relationships with colleagues and clients.

Desired Skills:

• Experience with office management software and tools.

• Ability to create visually appealing presentations and reports.

• Familiarity with basic accounting or bookkeeping practices.

• Knowledge of office health and safety regulations.

• Skills in event planning and coordination.

How To Apply

Apply through THIS LINK