Position: Junior Finance Officer
Term of Employment: One year with a possibility of extension
Duty Station(s): Addis Ababa, Ethiopia
Required Number:One
The Ethiopian Agricultural Transformation Institute (ATI), formerly known as the Agricultural Transformation Agency (ATA), is a strategy and delivery-oriented government institute created to help accelerate the growth and transformation of Ethiopia’s agriculture sector, which is a key contributor to the country’s GDP, exports, and workforce. The ATI’s work is centered on improving the livelihoods of smallholder farmers (SHFs) across the country for improved income, inclusiveness, resilience, and sustainability.
The ATI works to transform the agriculture sector in Ethiopia by conducting policy and analytical studies, providing technical implementation support and capacity building, coordinating. platforms to better integrate partners and projects and designing and directly leading several innovative/pilot interventions. The Institute joins forces with various stakeholders, including policymakers, researchers, farmers, and development partners, to support the implementation of agricultural development programs and initiatives. In addition, the ATI collaborates with national and international partners to facilitate knowledge exchange and learning opportunities. The Institute plays a crucial role in generating and disseminating information to support evidence-based decision-making in Ethiopia’s agricultural sector.
Our Culture
We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results. Our culture is one where talented, dedicated, and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results. At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced, growing organization with passionate, committed, motivated colleagues and excellent career development and training. We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training, and mentorships necessary to achieve their career goals.
The Junior Finance officer will assist the finance staff in the proper handling of the financial documents of ATI head office finance department. In addition, s/he will facilitate access to the financial documents at the time of External/Internal Auditors requesting copy of voucher and supporting documents, maintain a separate copy file for payroll and related tax documents to evidence our compliance with the tax law of the land and support the finance team in day-to-day activities and recording of financial transactions.
Duties & Responsibilities:
Undertake proper filing support activities including scanning, filing, and organizing Document.
Undertake data cleaning and preparation of record for easy reference and use online to the user access.
Assist the finance team as well as it is required their provision document to the Internal / External Auditors.
Receive and file long term contract files, used and unused vouchers, and other finance working document.
Receive and file BPV, JV, RV,AND PCPV after being posted by Data management officer and keep them by libeling by reference, Month and Date.
Maintain paper record of Monthly payroll and the related salary tax settlement with inland revenue receipt voucher.
Archive document after review by finance officer and after posting by fiancé officer in data management capacity.
Furnish document and records as required by donors or Partners.
Assist the cashier at ATI Head office in payment of allowance to ATI Staff, training and Workshop Participant.
Prepare receipt vouchers and collect cash and/or cheque from various sources and organizations and deposit intact in to the regional Bank accounts.
Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.
Intact deposit all collections received from advance settlement or other sources.
Prepare Cheque and effect payment as per the ATI policy and procedure manual.
Record daily transactions and reconciliations on spread sheet.
Maintain custody of financial documents, Cheques and other files.
Effect payments related with workshop across the region up on requests and necessary documents fulfilled.
Maintain petty cash fund, keeps in the safe place and prepares cash report with all supporting documents.
Request for replenishment when the expenditure reaches 75% of the petty cash fund upon the authorization and approval of the Cluster Secretariat Lead and Finance Officer-Regional.
Prepare payment vouchers (for Cash and Cheque payments) as per approved payment requests and/or authenticated invoices and receipts and present the vouchers for verification and approval by the responsible persons.
Make cash / cheque payments only after getting approval/authorization from Responsible authority.
Prepare receipts for Government withheld taxes VAT & WHT and provide to the supplier up on effecting the payment.
Obtain a copy of VAT registration certificate and TIN from suppliers whenever effecting a payment.
Keep payments vouchers and their supporting documents in safe place until they are transferred to the head office monthly.
For reconciliation purpose keep a copy of each payment and maintain in the regional office.
Prepare receipt vouchers and collects refunds for personal telephone, faxes and vehicle usage.
Prepare weekly cash position for the consumption of bank signatories.
Reconcile cash accounts with financial documents and update the cash book regularly.
Checks and pay all office bill /telephone, fax, water, electricity, house rents, etc. on time.
Comply with all relevant ATI policies and procedures
Ensure the effective and efficient use of all ATI resources in order to keep costs low
Perform all other duties related to the position and assists the Senior Finance Officer in his/her daily routine.
Job Requirements
Required qualifications, competencies, skills, training, and experience
Minimum Bachelor’s degree in accounting
At least 2 years’ relevant work experience as Junior finance Officer, Accountant or Cashier- Accountant or similar field
Previous experience in NGO’s, Donor/GOV’t Bilateral/Multilateral Organizations is an asset
Computer knowledge in MS Office (Excel, Word, particularly QuickBooks, ERP etc.)
Knowledge of [WHAT TYPE OF LAWS?] local laws of the country
Willingness to work long hours and ability to work with other teams
Excellent oral and written communication skills
Proficient in written/spoken English and Amharic languages
Strong team player with multi-tasking and prioritization skills
Strong attention to details, confidentiality and accuracy
How To Apply
APPLICATION INSTRUCTIONS:
We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) a CV (maximum 5 pages) to THIS LINK. It is mandatory to mention the position title under the subject line of your cover letter. Please DO NOT submit scans of certificates with your application.
Women are highly encouraged to apply
NB. Only short-listed candidates will be contacted
