Internal/External
Vacancy Advertisement
IR/INT/EXT/VN/024.25
November 19, 2025
Post Title: HMIS Officer
Duty Station: Oromia Regional State, West Hararge zone, Hirna
Reports to: Health Project Manager
Salary: As per the organization scale
Required: One (1)
Duration: Twelve (12) months with possible extension based on performance and availability of funds.
Islamic Relief is an international relief and development charity founded in 1984, headquartered in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion, or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Semera Logia; Oromia Regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone of Dire woredas and an additional operational office in Addis Ababa. For more information, please visit our website: http://www.islamic-relief.org/work-with-us
The Health Management Information System Officer will be responsible for gathering and analyzing health information. S/he will be a contact person for all health- related program information. Develop appropriate training plans for building the core surveillance, alert and response capacities at health facility and woreda level and provide training and support supervisions to county and Health facility level staff. The HMIS Officer is also responsible for documenting and sharing good practices within the organization, stakeholders and its partners. Furthermore, the position holder will assist in refining the implementation and Health Management information for the project.
Duties & Responsibilities:
1. Data Gathering, Coordination, and Analysis
Develop and implement training plans to build surveillance, alert, and response capacities at facility and woreda levels.
Oversee the collection, entry, and analysis of data from health facilities into data base ensuring accuracy and timely submission to relevant authorities.
Collaborate with MEAL Officer to conduct routine data collection and validation across project-supported facilities.
Coordinate weekly reporting and ensure timely entry into national data base.
Prepare data summaries, reporting rate dashboards, and trend analyses to be shared with health staff, project teams, and woreda health officials.
Ensure health facilities regularly update visual health data displays (e.g., wall charts) for community and staff awareness.
Support the preparation of monthly, quarterly, and annual reports, incorporating key health and SRH performance indicators.
2. Data Storage and Management
Establish and maintain a secure, well-organized system for storing weekly and monthly health reports, both digitally and physically (archiving).
Maintain an internal project database and generate monthly analytical summaries for project management and technical teams.
Ensure data backup, security, and easy retrieval of health information.
3. Health Data Quality Assurance
Collaborate with the MEAL team to implement a robust data quality improvement plan.
Conduct data quality audits (DQA) and real-time verification of health facility data.
Train health staff on the use of standard data collection tools and reporting formats, ensuring alignment with MOH and donor standards.
Perform outbreak trend analysis and provide support for forecasting and epidemic alerts.
4. Capacity Building
Organize and deliver training on health data management, HMIS, DHIS2, eCHIS Utilization and Supportive Supervision, and Electronic Community Health Information System (eCHIS) for health data clerks, facility staff, and relevant government personnel.
Provide ongoing mentorship and supportive supervision to improve data use at facility and woreda levels.
Support subgrantees and partners in strengthening their health information system (HIS)-related capacities.
5. Reporting and Knowledge Sharing
Support government staff in producing timely and accurate monthly DHIS2, eCHIS, and other relevant reports.
Contribute to donor and internal reports by providing validated statistical data, analysis, and narrative summaries.
Assist in organizing and facilitating monthly review meetings andquarterly learning forums at both facility and woreda levels.
Document and disseminate success stories, lessons learned, andrecommendations to support continuous system improvement.
6. Representation and Coordination
Represent Islamic Relief in HMIS-related meetings and coordination forums as delegated by the Health Project Manager.
Ensure respectful, culturally sensitive engagement with government stakeholders and community structures.
Coordinate HIS planning and alignment with other agencies and stakeholders at zonal, woreda and community levels.
7. Other Duties
Participate in planning, review, and evaluation processes related to HMIS, surveillance, and data systems at all operational levels.
Perform any other duties assigned by the Health Project Manager or relevant supervisors to support the achievement of overall program objectives.
Job Requirements
Personal Specification
Formal Education/Qualification and Work Experience
Bachelor’s degree in Public Health, Health Informatics, Statistics, Nursing, or related fields.
Minimum 5 years of experience in health information systems or monitoring and evaluation, including at least 3 years working with DHIS2.
Personal Skills and Competencies
Experience in data validation, quality assurance, analysis, and reporting in a donor-funded health program.
Demonstrated ability to facilitate trainings and mentor facility-level staff.
Strong data analysis, reporting, and visualization skills.
Excellent communication skills (verbal and written).
Proficiency in MS Office (Excel, Word, PowerPoint) and health data tools.
Fluency in English and Afaan Oromo is mandatory.
Prior experience working with an international NGO.
Familiarity with health sector policies and Ethiopia’s national HIS frameworks.
Qualified Public Health Officer, Health Informatics, or community health experience.
Respect, accountability, and commitment to humanitarian values.
Analytical thinking and proactive problem solving.
Ability to work under pressure and meet tight deadlines.
Strong interpersonal, coordination, and team collaboration skills.
Gender-sensitive and inclusive approach to data and service delivery.
Key Relationships
Health Project Manager, MEAL team, health officers, and RHS project staffs.
Woreda Health Office, health facility staff, and implementing partners.
Zonal/woreda health information and disease surveillance teams.
Working Conditions
The HMIS Officer will be based in Hirna, Tulo Woreda, West Hararghe Zone, and will be required to undertake regular field visits to health facilities and kebeles. These visits will focus on providing technical support, conducting monitoring and supportive supervision, collecting data, and carrying out other duties related to the SURS project.
Safeguarding and Equal Opportunity
Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions. Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.
Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.
Islamic Relief has a zero tolerance towards all forms of violence, sexual exploitation, abuse and harassment.
IRE highly encourage female applicants to apply for this position. Our organization is committed to promoting gender equality and diversity in the workplace. IRE believe in creating an inclusive working environment where all individuals, regardless of their gender, have equal opportunities for professional growth and development.
IRE value the contributions and unique perspectives that women and persons with disability bring to our organization and are committed to providing a supportive, working environment. IRE believe that by promoting gender equality, we can enhance the effectiveness and sustainability of our programs.
If you are a qualified female candidate with a passion to join our team, we encourage you to submit your application. IRE look forward to considering your candidacy and working together to make a difference in the lives of those in need.
How To Apply
Application Procedures
Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (updated CV, copy of credentials and testimonials) through eth.recruitment2@islamic-relief.org.et.
You can access the Job Application Form with this link: THIS LINK Failure to follow the instructions will invalidate your application.
The closing date for the application is December 03, 2025.
Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.
Disclaimers:
Islamic relief does not charge a fee at any stage of the recruitment process, including the application, interview, offer and contract stages.
Please be advised that Islamic Relief will verify the authenticity and accuracy of all educational documents. Any misrepresentation or falsification of documents will result in automatic disqualification of the application and may lead to legal action, if applicable.
