We are seeking a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks.

 Required Posts: 1

 Work Station: Company Head Office Addis Ababa

 Deadline: December 28/2023

As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently. Your diligence and competence will allow executives to focus on their managerial duties without distractions.

Your primary objective will be to enhance the overall efficiency of our business by ensuring the timely and efficient completion of all assigned administrative tasks.

 Duties And Responsibilities

• Handles all secretarial activities including the preparation of draft letters;

• Manages the office of the department/unit professionally and maintains an effective record-keeping system for all correspondences coming in and going out of the department;

• Arrange conferences and meetings and take minutes of the meetings as directed by the superior;

• Prepares various letters, memoranda, reports, and other documents and conducts proof-reading to ensure the accuracy of report and submits to the concerned official(s);

• Files all correspondences in a systematic way to help retrieve the materials needed without any difficulty;

• Receives messages clearly and forwards the messages to the superior on time;

• Answers inquiries makes telephone calls, forwards personal and important mails to superior;

• Maintains logs for all in-coming and out-going mail and ensures that the mail is distributed on time to the appropriate official(s);

• Receive company guests and organize appointments.

• Performs other duties assigned by the supervisor.

 Job Requirements

• Bachelors Degree in Secretarial Science and Office Management with 5 years of Experience

• Diploma in secretarial science and Office Management with 7 years of relevant Experience

• Experience in Microfinance sector is highly preferable

 How to Apply

• Submit your updated CV and relevant documents in person at Yegna Microfinance Share Company Head office in Addis Ababa, located around Megenagna Watch Building 5th Floor or submit your applications via email: yegnamicrofinancesc@gmail.com

• Join our team and contribute to the smooth operation of our organization by providing invaluable support to our executives.