The Corporate Facility administration manager is responsible for leading and managing the transportation, security, sanitation, property, maintenance/repair, Liaison and other Facilities services of the company to ensure smooth flow of operation. For all areas Facilities Services, establish processes and procedures, ensure they are implemented, monitor completion and quality, troubleshoot and solve problems of department and subunits. And responsible for the smooth and efficient offices operation of the Company /group by ensuring safe and timely facility services.

• Required Number: 1

Duties and Responsibilities:

• Lead and manage the transportation, security, sanitation, property, maintenance/repair and other Facilities Administration services of the company/ Group.

• Have a full understanding of the company’s and the department’s annual plans.

• Align the activities of Facilities & Maintenance Administration Services with the annual plan and all routine operations.

• Collaborate with managers in other departments.

Management – business, operations:

• Ensure Maintenance and Facilities services are properly supporting the company’s operation.

•  Set Departments goals, define deliverables, set deadlines, & allocate assignments for routine operations

• Manage the Services budget

• Make sure to implement policies, procedures, systems & processes relevant to Administration Services.

• Create work plans – goal, deliverables, deadline, time line, responsibilities, resources, and budget - for Administration Services projects.

• Monitor and communicate progress of ongoing Facilities Services activities’ & special projects to the Corporate Human Resource

• Remain current on trends, tools and best practices in all areas of Facilities Services, especially transport, Building & property, safety and security.

Management – people:

• Collaborate with the Cooperate Human Resources to set annual and quarterly goals for your own performance, to ensure frequent feedback and coaching, to participate in all appropriate training and development activities, and to have at least an annual performance review.

Management of direct reports:

• Participate in selection of Facilities Services staff.

• Build relationships with individual group members.

• Build and sustain work unit teams within Facility Administration Services.

• Communicate with team members regularly.

• For each team member, set goals, provide motivation, give on the job training, give feedback and coaching, and conduct performance reviews.

• For team members, recognize exceptional performance, also, address under-performance and deliver consequences or penalties together with the HR Department

• Delegate tasks to team members, for development and workload distribution.

• Make sure team members receive appropriate training and development on a regular basis.

• Provide formal career guidance and development for team members.

Technical:

• For all areas of Facilities Services, establish processes and procedures, ensure they are implemented, monitor completion and quality, troubleshoot and solve problems related to

• Transport services and vehicles

• Distribution of letters and documents

• Payment of rent, utilities

• Management of buildings

• Permits, contracts, inspections, licenses for all facilities and vehicles

• Insurance coverage

• Identify, establish and manage accommodation for expatriate staff.

• Sanitation and cleaning services 

• Safety and security

• Property and fixed asset management

• Maintenance [Building, Furniture, Equipment’s and Vehicles]

Administrative:

• Prepare and submit periodic reports

• Perform other work-related tasks as requested by immediate supervisor

Generic Duties of the position:

• Develop and implement the Department’s plans and objectives.

• Develop and monitor the division’s budgets.

• Identify human resources requirements of the Department and develop plan for meeting the requirements.

• Develop, implement and review relevant departmental policies and procedures.

• Review, approve and submit Departmental reports to relevant organs. 

• Support the development of subordinates through periodic performance evaluations, coaching, mentoring, ongoing performance dialogue and feedback.

• Manage disciplinary concerns of the Department’s staff. 

• Represent the Department in internal and external relationships.

• Participate in group decision making process by forming part of different groups/committees. 

•  Request bids for services, select contractors, make sure the contract are signed by the authorized person.

• Receive new assets and resources to be used or managed by Facilities Services groups

• Follow up on work done poorly or not done or on goods delivered late or not at all, and seek corrective action with vendors and contractors.

• Perform other duties when and as assigned by direct supervisor.

Job Requirements:

• Education: BSc/Diploma in any business Management field and

• Experience: have 6 years’ Experience which 3 years in senior management position  

• Excellent Problem solving and decision-making  

• Excellent Technical skill 

• Excellent in team building and communication 

• Experience and maturity to work cultural diversities and ability to communicate ideas, standards and policies with confidence. 

How to Apply:

• Submit your application letter and CV via email: admin@bekdesgroup.com.

• Note: Use "Corporate Facility administration Manager” as the subject line of your email.

• Please note that only short-listed candidates will be contacted