The Administrative Assistant provides high-level administrative support to the organization by handling information requests, performing clerical functions, preparing reports and correspondence, and scheduling meetings and appointments.

Required Number: 2

Job Title: Administrative Assistant

Location: Addis Ababa, Ethiopia

Reports To: Deputy CEO

Duties and Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work

• Answer phone calls and direct them to the appropriate person or department.

• Prepare and edit correspondence, reports, and presentations

• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.

• Assist in the preparation of regularly scheduled reports.

• Handle sensitive information in a confidential manner.

• Provide general support to visitors.

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Job Requirements:

• Education: Bachelors Degree or Diploma in Business Administration or in a related field of study with relevant work experience

• Experience: 2 years proven experience as an administrative assistant or office admin assistant.

• Knowledge of office management systems and procedures.

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

• Excellent time management skills and the ability to prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to multitask.

• High School diploma; additional qualification as an Administrative Assistant or Secretary will be a plus.

• Experience in HR and logistics management.

• Familiarity with office equipment, like printers and fax machines.

• Ability to work independently and as part of a team.

Personal Attributes:

• Proactive and able to anticipate the needs of the organization.

• Professional demeanor and ability to handle confidential information.

• Strong interpersonal skills and ability to communicate effectively with colleagues at all levels.

Benefits:

• Competitive salary and benefits package.

• Opportunities for professional development and growth.

How to Apply:

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